Recruitment Resourcer

Private Advertiser; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented recruitment VA to support JobAdder administration, candidate screening, and client communications. The role requires strong written English, meticulous record-keeping, and proactive task management.

The successful candidate will help manage ads, screeners, interviews, and sourcing efforts across multiple platforms. Responsibilities include creating job shells, posting ads, managing expiry dates, coordinating interviews and calendar invites, and

Qualifications

• Strong written English and professional communication.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and stay organized.
• Proactive about identifying tasks and taking action without direction.
• Experience with JobAdder, ads, candidate management, and database searching.

Responsibilities

• Create job shells in JobAdder and post job advertisements.
• Manage job ad expiry dates and refresh/close as required.
• Maintain accurate candidate and client information in JobAdder.
• Prepare and format candidate screeners with accuracy and consistency.
• Coordinate candidate interviews, send calendar invites, and track responses.
• Follow up with clients after sending redacted screeners and after interviews.
• Perform thorough candidate searches across databases and sourcing platforms.
• Manage LinkedIn candidate searches and outreach; oversee recruiter communications.

Skills

written English

organizational skills

attention to detail

proactive

multitasking

Tools

JobAdder

LinkedIn

Excel

SEEK

Shortlyst

Job description

Key responsibilities

JobAdder & recruitment administration

• Create job shells in JobAdder.
• Create, format and post job advertisements.
• Manage job ad expiry dates and ensure ads are refreshed or closed when required.
• Maintain accurate candidate and client information within JobAdder.
• Help keep recruitment processes and candidate stages up to date.
• Assist with filing signed terms correctly and maintaining accurate records.

Candidate screeners

• Prepare and format candidate screeners.
• Ensure all information is accurate, professional and consistent.
• Every screener must be thoroughly checked before being sent — attention to detail here is extremely important.
• Screeners should effectively be triple-checked for spelling, formatting, candidate information, employment history, rates/salary, availability and any other key information.
• Be able to use google and linkedin to ensure that information provided by candidate is correct and up to date.

Candidate communication & interview coordination

• Schedule candidate interviews and send calendar invitations.
• Send interview invitations and relevant interview information.
• Text candidates to check in with them throughout the recruitment process.
• Follow up candidates after interviews where required.
• Keep consultant aware of candidates who need follow-up or action.

There will be no requirement to conduct candidate phone screening calls, but they must have strong written communication and be comfortable communicating with a consultant.

Client follow-up

• Follow up clients after we have sent them redacted/reduced candidate screeners.
• Follow up clients who have received candidate information but have not yet responded.
• Follow up prospective clients who do not yet have signed terms with us.
• Track all follow-ups carefully within our Excel tracking documents.
• Help manage signed terms once received and ensure they are saved/filed correctly.

Database searching & candidate sourcing

This will be an important part of the role.

The VA will need to become very capable at conducting detailed candidate searches across our database and sourcing platforms.

They will need to:

• Search JobAdder thoroughly using relevant job titles, skills, industries, locations and keywords.
• Use Boolean/search techniques where appropriate.
• Review candidate profiles rather than simply sending large volumes of potentially irrelevant candidates.
• Identify candidates based on specific civil construction experience, project exposure, role level, location, salary expectations and other requirements provided by the client.
• Build targeted candidate lists for active roles and business development.
• Manage LinkedIn candidate searches and outreach.
• Manage consultant Shortlyst messages, projects and candidate activity.

LinkedIn management

• Help manage LinkedIn profile.
• Send candidate connection requests and messages.
• Follow up candidate responses.
• Post approved LinkedIn content.
• Keep LinkedIn candidate conversations organised and flag anything requiring personal response.

Business development support

• Conduct SEEK searches to identify companies currently advertising new Civil roles.
• Research the company and relevant contacts.
• Add potential opportunities to our tracking system.
• Help identify organisations we may be able to approach regarding recruitment support.
• Follow up companies we have previously marketed candidates to.
• Track prospective clients who have not yet signed Recruitment Team terms.

Marketing inbox

• Manage the marketing inbox.
• Keep emails organised and actioned.
• Flag important responses.
• Ensure candidate marketing and client responses do not get missed.
• Help Alen stay on top of all marketing activity and follow-ups.

What we are looking for

The ideal person will have:

• Previous recruitment administration or recruitment VA experience.
• Strong JobAdder experience, preferably including job creation, ads, candidate management and database searching.
• Experience using LinkedIn for candidate sourcing and messaging.
• Experience with Excel and maintaining trackers.
• Very strong written English and professional communication.
• Exceptional attention to detail.
• Strong organisational skills.
• Confidence managing multiple priorities.
• A proactive personality — someone who identifies what needs to be done rather than waiting for instructions.
• The confidence to hold a recruiter accountable and follow up outstanding tasks.
• Strong candidate/database searching capability.
• Experience with SEEK would be highly regarded.
• Experience with Shortlyst would also be beneficial, although we/Jessa can provide training.