Recruiting Coordinator

ECLARO; Quezon City; On-site; PHP 400,000 - 560,000; Full time

Job summary

ECLARO in the Philippines is seeking a Recruiting Coordinator to support our RPO partnership with a leading renewable energy company. You will drive the interview process, schedule a high volume of interviews, and manage logistics to keep candidates moving smoothly.

You will draft offer letters, initiate background checks, launch onboarding workflows, and serve as a primary contact for candidates through pre-hire and onboarding.

Qualifications

• Bachelor's degree in HR or related field.
• 1-3 years of experience in recruiting coordination or HR support.
• Experience using ATS platforms (e.g., SuccessFactors, Workday, Greenhouse, iCIMS, Lever).

Responsibilities

• Manage end-to-end interview process and ensure timely progression of candidates.
• Schedule a high volume of interviews across multiple time zones and stakeholders.
• Coordinate logistics for virtual and onsite interviews, including meeting links and travel arrangements when applicable.
• Draft, prepare, and distribute offer letters with accuracy and speed.
• Initiate background checks and monitor progress to ensure timely completion.
• Launch onboarding workflows and track completion of required documents.

Skills

Recruiting coordination

Stakeholder management

Communication

Confidentiality

Education

Bachelor's degree in HR/Business Administration

Tools

SuccessFactors

Workday

Greenhouse

iCIMS

Lever

Job description

We are seeking a Recruiting Coordinator to support our RPO partnership with a leading renewable energy company. This role will will be responsible for driving the interview and hiring process, scheduling a high volume of interviews, managing logistics, creating offer letters, initiating and monitoring BGC and onboarding activities, and assisting with various projects as needed.

Key Responsibilities

Interview & Hiring Process Coordination

• Manage and drive the end to end interview process, ensuring timely progression of candidates.
• Schedule a high volume of interviews across multiple time zones and stakeholders.
• Coordinate logistics such as virtual meeting links, onsite interview rooms, travel arrangements (if applicable), and candidate communications.
• Partner closely with recruiters and hiring managers to ensure alignment and smooth execution of each hiring stage.

Offer & Pre Employment Activities

• Draft, prepare, and distribute offer letters with a high degree of accuracy.
• Initiate background checks (BGC) and monitor progress to ensure timely completion.
• Launch onboarding workflows and track completion of required documentation and tasks.
• Serve as a point of contact for candidates during pre hire and onboarding phases.

Operational & Administrative Support

• Maintain accurate candidate records and data integrity within the applicant tracking system (ATS).
• Support process improvements and documentation of recruiting workflows.
• Assist with reporting, metrics, and dashboards as needed.
• Contribute to special projects across the Talent Acquisition team, such as employer branding, process optimization, or event coordination.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field; equivalent experience also considered.
• 1-3 years of experience in recruiting coordination, HR support, or administrative roles (RPO experience preferred).
• Experience utilizing an ATS (e.g., Success Factors, Workday, Greenhouse, iCIMS, Lever) for efficiency, preferred.
• Familiarity with background check processes and onboarding systems is a plus.
• Strong understanding of professional communication and confidentiality standards.
• Strong communication and stakeholder management skills.