Records Custodian (Human Resources)

Metropolitan Bank & Trust Company; Taguig; On-site; PHP 234,000 - 357,000; Full time

Job summary

Metrobank is hiring a Records Custodian to maintain the completeness, accuracy, and safekeeping of employees’ 201 files. The role involves inventorying files, ensuring retention policy compliance, and supporting HR administration.

The position requires a Bachelor's degree in HRM, Psychology, Business Administration, or related field, plus familiarity with data management and Excel. Fresh graduates are welcome to apply; confidentiality is essential.

Qualifications

• Bachelor's degree in HR, psychology, business administration, or related field is required or fresh graduates welcomed.
• Relevant internship, practicum, or academic experience in HR, administration, records management, or data management is an advantage.
• Has attention to detail and can handle confidential information.
• Proficient in Microsoft Office applications, particularly Excel.
• Willing to handle records management, HR administration, and report preparation functions.

Responsibilities

• Maintains and ensures completeness of employee 201 files.
• Conducts semi-annual 201 File Inventory to ensure completeness in the vault.
• Ensures compliance with Files Retention Policy.
• Assists in the preparation and release of retirement letters.
• Assists in data build-up of the List of Authorized Signatories (LAS) in Confluence System.
• Ensures safekeeping of BSP requests, certifications, reports, and BSP biodata of officers.
• Maintains orderliness of the 201 file vault and prepares file requisitions for requested 201 folder pull-outs.
• Ensures proper turnover of inactive employee records to the warehouse and supports ERPMD projects.
• Performs other related functions as assigned.

Skills

Attention to detail

Education

Bachelor's degree in Human Resources Management, Psychology, Business Administration, or related field

Tools

Microsoft Excel

Job description

Be #InGoodHands with Metrobank!

Here at Metrobank, we don't simply hire employees-we hone future leaders. We provide opportunities that enhance your skills and unlock your talents, helping you evolve into a well-rounded individual. We supply you with all the pieces you need to do your best work, unleashing your full potential to help you secure your future and lead a fulfilling career. And with Metrobank's strong heart for the community, you have the chance to give back and make worthwhile contributions to our nation's economic and social development.

With Metrobank, a meaningful life is within your reach!

Job Summary:

The Records Custodian is responsible for maintaining the completeness, accuracy, and safekeeping of employees' 201 files.

Key Responsibilities:

• Maintains and ensures completeness of 201 files of all bank employees, including local hires of foreign branches and Consultants engaged by the bank.
• Conducts semi-annual 201 File Inventory to ensure completeness of 201 folders in the vault.
• Ensures compliance to Files Retention Policy.
• Assists in the preparation and release of retirement letters.
• Assist in the data build-up of the List of Authorized Signatories (LAS) in Confluence System.
• Ensures safekeeping of BSP requests, certifications, reports, and BSP biodata of newly promoted/appointed officers.
• Maintains orderliness of the 201 file vault and prepares file requisitions for requested 201 folder pull-outs.
• Ensures proper turn-over of inactive employee records to the warehouse, provides support in ERPMD projects and initiatives, and performs other related functions as assigned.

Qualifications:

• Bachelor's degree in Human Resources Management, Psychology, Business Administration, or a related field. Fresh graduates are welcome to apply
• Relevant internship, practicum, or academic experience in HR, administration, records management, or data management is an advantage.
• Has attention to detail
• Proficient in Microsoft Office applications, particularly Excel.
• Willing to handle records management, HR administration, and report preparation functions.
• Must be trustworthy and able to handle confidential information