Receptionist

Budget Bikes; Manila; On-site; PHP 180,000 - 260,000; Full time

Job summary

Budget Bikes in Manila is seeking an administrative assistant to handle phone inquiries, emails, diary management, and general office tasks. You will screen calls, relay messages, schedule meetings, manage post, and maintain client files while supporting staff as needed.

The role requires strong communication, organisational skills, and proficiency with Word, PowerPoint, and Excel; you will ensure efficient office operations and professional reception services for onsite meetings.

Qualifications

• Requires university degree or equivalent.
• Excellent verbal and written communication.
• Strong organisational and planning abilities.
• Attention to detail and reliability.
• Proficient with Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Answering the phone, screen and direct calls
• Take and relay messages
• Schedule meetings and send meeting confirmations
• Receive, scan, save and distribute post
• Opening new files
• Managing AML on client files
• Data entry on case management system
• Manage e-meetings via Zoom and greet clients for onsite meetings
• Support professionals during onsite meetings (refreshments, scanning etc)
• Manage office stationery orders
• Ad hoc tasks where required

Skills

Verbal communication

Written communication

Organising

Attention to detail

Initiative

Reliability

Stress tolerance

Typing

Excel

Education

University

Tools

Word

PowerPoint

Excel

Job description

Job Description

General Role

• Answering the phone, directing queries to the relevant person, taking messages
• Manage email inboxes
• Diary management
• Update and maintain directory
• Keep e-filing in order
• Process post
• Issuing client invoices/receipts
• Keep reception area and meeting room in order
• Assist other staff

Main Job Tasks and Responsibilities

• Answer telephone, screen and direct calls
• Take and relay messages
• Schedule meetings and send meeting confirmations
• Receive, scan, save and distribute post
• Opening new files
• Managing AML (anti money laundering) on client files
• Data entry on case management system
• Manage e-meetings (via Zoom) and greet clients for any onsite meetings
• Support professionals during any onsite meetings (refreshments, scanning etc)
• Manage office stationery orders
• Ad hoc tasks where required

Key Competencies

• Verbal and written communication skills
• Organising and planning
• Attention to detail
• Initiative and reliability
• Stress tolerance
• Typing
• Excel

Skills

Word Powerpoint Excel

Job Qualifications

University