Receptionist

Facilities Managers, Inc.; Eastern Manila District; On-site; PHP 201,000 - 268,000; Full time

Job summary

Facilities Managers, Inc. is seeking a receptionist/clerical support role to manage visitor interactions, phone communications, and routine administrative tasks within a professional office environment.

You will greet visitors, route calls, handle emails, and maintain the lobby area, while coordinating calendars and visitor logs for security. The role requires a college graduate with strong communication skills and a calm, professional demeanor.

Qualifications

• College graduate with professional communication skills.
• Strong verbal and written communication abilities.
• Polite, patient and approachable demeanor with problem-solving abilities.
• Good time management and multitasking to handle busy periods.
• Proficiency with office software (Microsoft 365, Google Workspace) and multi-line phone systems.

Responsibilities

• Greet visitors and determine the purpose of their visit, directing them to the right staff.
• Answer, screen, route incoming phone calls, and handle emails or mail.
• Keep lobby/reception area tidy and stocked with materials.
• Maintain calendars, book meeting rooms, and coordinate visitor logs for security.

Skills

Verbal & written communication

Time management

Multitasking

Problem-solving

Education

College graduate

Tools

Microsoft 365

Google Workspace

Multi-line phone system

Job description

About the role

A reception and clerical support role responsible for managing visitor interactions, phone communications, and administrative tasks in a professional office environment.

Key responsibilities

• Greet visitors warmly, determine the purpose of their visit, and direct them to the appropriate staff member or department
• Answer, screen, and route incoming phone calls, and handle incoming and outgoing emails or mail
• Keep the lobby and reception area tidy, organized, and stocked with necessary materials
• Maintain appointment calendars, book meeting rooms, and coordinate visitor logs for security

About you

• College graduate
• Clear verbal and written skills for professional interactions in person, over the phone, and via email
• A polite, patient, and approachable demeanor with problem-solving abilities
• Strong time management and multi-tasking skills to handle busy periods calmly
• Proficiency with office software (Microsoft 365, Google Workspace) and multi-line phone systems