Real Estate Virtual Assistant

Globalmedicalva; Philippines; On-site; PHP 485,623 - 581,680; Full time

Benefits offered by this job

Free Training

Paid Time Offs

HMO Coverage

Optical Rewards

Performance-Based Increase

Permanent Work From Home

Job summary

A virtual assistance company is seeking a Real Estate Virtual Assistant in Metro Manila, Quezon City. This role requires excellent communication skills and experience in call handling, CRM management, and real estate processes. Responsibilities include managing calls, supporting transactions, and creating marketing materials. The starting rate is $800 monthly with benefits including paid time off, medical coverage, and free training. This position is remote with a need for candidates willing to work night shifts.

Qualifications

• Experience managing inbound and outbound calls related to property inquiries.
• Comfortable with listing management and supporting real estate transactions.
• Ability to maintain CRM systems and nurture professional relationships.

Responsibilities

• Managing calls with buyers, sellers, brokers, and tenants.
• Updating and maintaining real estate CRM systems.
• Coordinating transactions and preparing marketing materials.

Skills

Excellent verbal and written English communication skills

Prior experience in call handling

Familiarity with real estate terminology

Experience with MLS systems and real estate CRMs

Google Workspace and/or Microsoft Office knowledge

Knowledge of digital marketing tools

Attention to detail

Highly organized

Professional in handling confidential information

Comfortable learning new software tools

Willing to work night shifts

Tools

KVCORE

Follow Up Boss

Salesforce

HubSpot

Canva

Mailchimp

Job description

Overview

A real estate virtual assistant works closely with real estate agents, brokers, property managers, investors, and clients to ensure smooth daily operations and successful property transactions. The Real Estate VA supports sales, marketing, administrative tasks, and client communications while helping maintain strong relationships with buyers, sellers, and vendors.

Responsibilities

• Managing inbound and outbound calls with buyers, sellers, tenants, brokers, lenders, and other stakeholders regarding property inquiries, showings, follow-ups, and transaction updates;
• Maintaining excellent phone etiquette and professional communication at all times
• Managing and updating CRM systems such as KVCORE, Follow Up Boss, Salesforce, HubSpot, or other real estate CRMs
• Assisting with listing management, including uploading property details to MLS platforms, coordinating photography, and ensuring listing accuracy
• Qualifying leads and conducting follow-ups via phone, email, and SMS campaigns
• Providing administrative support that includes: data entry, appointment scheduling, email management, document preparation and contract assistance, calendar management and time-keeping
• Coordinating transactions by communicating with escrow officers, lenders, inspectors, appraisers, and clients to ensure deadlines are met
• Preparing marketing materials such as flyers, brochures, social media posts, and email campaigns
• Managing social media accounts and online listings to enhance brand visibility
• Maintaining accurate records of transactions, listings, and client communications
• Establishing and nurturing professional relationships by acting as a primary liaison between clients and the real estate team
• Ensuring confidentiality of client and company information at all times
• Supporting property research, market analysis, and comparative market analysis (CMA) preparation

Qualifications

• Must have excellent verbal and written English communication skills
• Prior experience in call handling
• Familiarity with real estate terminology, contracts, and transaction processes
• Experience working with MLS systems and real estate CRMs is highly preferred
• Experience working with Google Workspace and/or Microsoft Office is a plus
• Knowledge of digital marketing tools (e.g., Canva, Mailchimp, social media platforms) is a plus
• Strong attention to detail
• Highly organized and able to manage multiple deadlines
• Impartial and professional in handling confidential information
• Computer savvy and comfortable learning new software tools
• Open to working night shifts.

Minimum System Requirements

• PRIMARY SYSTEM
• Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
• Computer Memory/RAM: 8.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Ventura
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output
• BACK-UP SYSTEM
• OPTION 1 (BACKUP SYSTEM):
• Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
• Computer Memory/RAM: 8.00 GB
• Computer Operating System: at least Windows 11 64-bit or macOS Ventura
• Headset: Any USB-type headset with noise-cancelling feature (Optional)
• OPTION 2 (POWER SUPPLY - UPS):
• Must be capable of powering your work station for at least 3 hours
• Typically a device with 240Wh or higher will be sufficient
• Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)

Recommended System Requirements

• PRIMARY SYSTEM
• Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
• Computer Memory/RAM: 16.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output
• BACK-UP SYSTEM
• OPTION 1 (BACKUP SYSTEM):
• Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
• Computer Memory/RAM: 16.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output
• OPTION 2 (POWER SUPPLY - UPS):
• Must be capable of powering your work station for at least 3 hours
• Typically a device with 240Wh or higher will be sufficient
• Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)

Internet

• PRIMARY INTERNET CONNECTION
• DSL / Fiber Connection - Minimum of 100mb/s contracted
• BACK-UP INTERNET CONNECTION
• Minimum of 20mb/s (Cell)

Rate and Rewards

• Starting rate is $800 (USD) monthly
• Employment Type: Independent Contractor
• Free Training
• Paid Time Offs
• HMO Coverage
• Optical Rewards
• Performance-Based Increase
• Permanent Work From Home