Quality Mgt System Administrator

Advanced Energy Management Limited; Rosario; On-site; PHP 300,000 - 540,000; Full time

Job summary

Advanced Energy is seeking a Quality Management System Administrator – Document Control to manage controlled documents in the manufacturing environment, ensuring accuracy, compliance, and accessibility of quality and production documentation. You will oversee approval, distribution, revision, retrieval, and disposal of documents and support document change processes.

This role also maintains document control systems to meet company standards and regulatory requirements while providing

Qualifications

• Bachelor’s degree in Electrical or Electronics or related field.
• At least 2 years of experience in electronics or manufacturing.
• Proficient in Microsoft Excel for data tracking and reporting.
• High attention to detail with strong problem-solving skills.
• Ability to work independently and handle multiple priorities.

Responsibilities

• Approve or reject documents such as WIS, Manufacturing plans, LRS, procedures, MOI, and other Instructions (Calibration).
• Distribute, retrieve, obsolescence, shredding of documents and posting of policies and certificates.
• Process FPCN (Factory Process Change Notice) and DCN (Document Change Notice).
• Process additional requests and lost document copies of WIS, etc.
• Perform other duties that may be assigned from time to time

Skills

Microsoft Excel

Attention to detail

Independent work

Problem solving

Multi-tasking

Education

Bachelor’s Degree in Electrical or Electronics

Graduate of Technology

Job description

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Job Summary

The Quality Management System Administrator – Document Control is responsible for managing and maintaining controlled documents within the manufacturing environment, ensuring accuracy, compliance, and accessibility of quality and production-related documentation. This role oversees the approval, distribution, revision, retrieval, and disposal of controlled documents, supports document change processes, and maintains document control systems to ensure adherence to company standards and regulatory requirements. The position also provides administrative support for process and document changes while ensuring efficient document management across the organization.

Key Responsibilities

• Approval/rejection of documents such as but not limited to: Work Instruction Sheet (WIS), Manufacturing plans, Label Reference Sheet (LRS), procedures, Machine Operating Instruction, other Instructions (Calibration), etc.
• Distribution, retrieval, obsolence, shredding of documents and posting of policies, certificates, etc.
• Processing of FPCN (Factory Process Change Notice) and DCN (Document Change Notice)
• Process additional request, lost document copy of WIS, etc.
• Perform other duties that may be assigned from time to time

Qualifications:

• Graduate of Technology or Bachelor’s Degree in Electrical or Electronics or a related field
• At least 2 years working experience in electronics or manufacturing industry
• Knowledge in Microsoft Office applications, especially Excel (data tracking and reporting).
• High attention to detail, with strong problem-solving and decision-making capabilities.
• Ability to work independently and handle multiple priorities in a fast-paced environment.

Equal Employment Opportunity (EEO)

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173, also known as the Data Privacy Act of 2012.