QMS Assistant

Stellartorch Consulting; Pasig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Stellartorch Consulting is seeking a meticulous Documentation Control professional to support the Quality Management System by updating documents, maintaining the masterlist, and ensuring controlled copies are current.

The role involves preparing compliance reports, monitoring permits and regulatory requirements, and coordinating with process owners to ensure timely renewals. Strong MS Office skills and excellent communication are essential.

Qualifications

• College graduate with relevant degrees in Industrial Engineering or Business Administration.
• Proficient in MS Excel, Word, PowerPoint, and Visio.
• Experience in data gathering, report preparation, and documentation.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain QMS documentation control, update masterlists, distribute revised docs.
• Prepare, submit, and maintain compliance records and permits.
• Support corrective actions from audits or incidents.
• Assist continual improvement initiatives and track their implementation.
• Provide administrative support for audits, reviews, meetings, and data collection.

Skills

MS Excel

MS Word

MS PowerPoint

MS Visio

Data gathering

Documentation

Effective communication

Education

Industrial Engineering degree

Business Administration degree

Job description

Job Description

1. Documentation Control

• Support the Quality Management System (QMS) by ensuring that all documents and records are properly controlled, updated, and maintained.
• Encode, distribute, and communicate new or revised documents to all concerned departments in accordance with internal procedures.
• Update the Masterlist for new, revised, or externally generated documents.
• Ensure that all controlled copies are updated whenever a new master copy revision is issued.

2. Compliance Obligations

• Prepare and submit periodic compliance evaluation reports and maintain accurate compliance records.
• Monitor permits, licenses, and regulatory requirements and issue timely notifications prior to expiration.
• Coordinate with process owners to ensure timely renewal and sustained regulatory compliance.

3. Corrective Action Support

• Assist the QMS team in monitoring, tracking, and verifying the effective implementation of corrective actions arising from audits, nonconformities, or incidents.

4. Continual Improvement Support

• Support the QMS team in monitoring and verifying the implementation of continual improvement initiatives and actions.

5. Administrative and Operational Support

• Provide administrative support to QMS-related activities, including internal and external audits, management reviews, meetings, training sessions, and data gathering.

Job Qualifications

• College Graduate (Industrial Engineer or Business Administration)
• Strong computer and software skills (MS Excel, MS Word, MS PowerPoint, and MS Visio).
• Data gathering, report preparation and documentation.
• Effective communication skills (verbal and written).