Quality Systems Assistant

GreenPlus Corporation; Laguna; On-site; PHP 180,000 - 300,000; Full time

Job summary

GreenPlus Corporation is seeking a Quality Documentation Specialist to support the Quality Management System (QMS), ensuring compliance with company procedures and applicable standards.

You will manage document control, including issuance, revision, distribution, and archiving of controlled documents, and assist in audits, CAPA, and quality reporting.

The role requires a bachelor's degree, at least 1 year of related experience, strong organizational skills, and attention to detail.

Qualifications

• Bachelor's degree required or equivalent.
• At least 1 year of related work experience.
• Knowledge of QMS and ISO standards.
• Experience with internal auditing and corrective action processes preferred.
• Strong organizational and administrative skills.
• Good written and verbal communication skills.
• Basic analytical and problem-solving skills.

Responsibilities

• Assist in maintaining the QMS and ensuring compliance with procedures and standards.
• Manage document control: issuance, revision, distribution, and archiving of controlled documents.
• Ensure compliance with records retention and management requirements.
• Support preparation and coordination of internal, external, customer, and certification audits.
• Assist in investigating quality issues by gathering data and preparing documentation.
• Monitor CAPA status and follow up with responsible departments.
• Assist in preparing quality reports, metrics, and KPIs.
• Coordinate employee training records related to quality systems and compliance.
• Support implementation of process improvements and quality initiatives.
• Perform administrative tasks related to the Quality Department.
• Carry out other duties assigned by the immediate supervisor.

Skills

Document control

QMS knowledge

Audit support

CAPA handling

Data analysis

Organization

Communication

Attention to detail

Education

Bachelor's degree

Tools

MS Word

MS Excel

Job description

Job Description

• Assists in maintaining the Quality Management System (QMS) and ensuring compliance with company procedures and applicable standards.


• Manages document control activities, including issuance, revision, distribution, and archiving of controlled documents.


• Ensures compliance with documents retention and record management requirements.


• Supports the preparation and coordination of internal, external, customer, and certification audits.


• Assists in investigating quality issues by gathering data and preparing documentation.


• Monitors the status of corrective and preventive actions (CAPA) and follow up with responsible departments.


• Assists in preparing quality reports, metrics, and Key Performance Indicators (KPIs).


• Coordinates employee training records related to quality systems and compliance requirements.


• Supports the implementation of process improvements and quality initiatives.


• Assists in investigating quality issues by gathering data and preparing documentation.


• Performs administrative tasks related to the Quality Department.


• Carry out other duties assigned by the immediate supervisor.

Qualifications:

• Graduate of any bachelor's degree.


• At least one (1) year work-related experience.


• Knowledge of Quality Management Systems and ISO standards.


• Experience with internal auditing and corrective action processes is preferred.


• Good organizational and administrative skills.


• Strong attention to detail and accuracy.


• Good written and verbal communication skills.


• Basic analytical and problem-solving skills.