Purchasing Support Associate

Cooee Inc; Iloilo City; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Day 1 HMO

Coaching

Team activities

Development opportunities

IT equipment

Government benefits

Job summary

Cooee Inc in Iloilo City is seeking a Purchasing Support Associate to assist the Buying team with day-to-day purchasing activities, supplier follow-ups, documentation, and order coordination. This onsite role requires up to 2 years of experience in purchasing, supply chain, logistics, or customs administration, and a basic proficiency in Excel for tracking and reporting.

You will help maintain PO records, invoices, and updates across internal systems, support customs documentation, coordinate

Qualifications

• Fresh graduates or candidates with up to 2 years of experience in Customs Administration, Purchasing, Supply Chain, Logistics, or a related field.
• Background or exposure to customs documentation and clearance processes.
• Comfortable working with purchase orders, invoices, and operational records.
• Working knowledge of Excel for tracking, reporting, and basic analysis.
• Accurate and organised when handling documents and data.
• Clear verbal and written communication skills.
• Willing to learn internal systems and processes.
• Able to manage tasks and follow through on assigned work.

Responsibilities

• Follow up suppliers on purchase orders, documents, and status updates.
• Assist the Buying team with order coordination and inspection/QC requirements.
• Support documentation needed for customs and clearance activities.
• Update PO records, ETAs, receipts, costs, and other details in internal systems.
• Check supplier invoices and supporting documents before endorsement to Finance.
• Assist with order-related costs, bills, prepayments, and reconciliations.
• Help check received orders against system records and raise discrepancies.
• Prepare basic purchasing, costing, and operational reports.
• Support the team in identifying opportunities to reduce costs and improve order planning.
• Coordinate with internal teams on order-related updates and inquiries.
• Identify risks, gaps, or process improvements and take appropriate action.

Skills

Excel

Job description

ROLE SNAPSHOT:

• Full-time | Day Shift | Onsite
• Iloilo Office location: 2nd Floor Nelly Garden Building, E. Lopez St., Jaro, Iloilo City 5000
• Up to 2 years of experience in purchasing, supply chain, logistics, or customs administration.
• Exposure to customs documentation, PO processing, and invoice verification.
• Working knowledge of Excel for tracking, reporting, and basic analysis.

ABOUT THE ROLE

We are looking for a Purchasing Support Associate to assist the Buying team with day-to-day purchasing activities, supplier follow-ups, documentation, and order coordination.

You’ll help keep purchase orders, records, invoices, and updates accurate and organised while working with internal teams, suppliers, and external service providers.

What you’ll be working on:

• Follow up suppliers on purchase orders, documents, and status updates.
• Assist the Buying team with order coordination and inspection/QC requirements.
• Support documentation needed for customs and clearance activities.
• Update PO records, ETAs, receipts, costs, and other details in internal systems.
• Check supplier invoices and supporting documents before endorsement to Finance.
• Assist with order-related costs, bills, prepayments, and reconciliations.
• Help check received orders against system records and raise discrepancies.
• Prepare basic purchasing, costing, and operational reports.
• Support the team in identifying opportunities to reduce costs and improve order planning.
• Coordinate with internal teams on order-related updates and inquiries.
• Identify risks, gaps, or process improvements and take appropriate action.

What we’re looking for:

• Fresh graduates or candidates with up to 2 years of experience in Customs Administration, Purchasing, Supply Chain, Logistics, or a related field.
• Background or exposure to customs documentation and clearance processes.
• Comfortable working with purchase orders, invoices, and operational records.
• Working knowledge of Excel for tracking, reporting, and basic analysis.
• Accurate and organised when handling documents and data.
• Clear verbal and written communication skills.
• Willing to learn internal systems and processes.
• Able to manage tasks and follow through on assigned work.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do - 'To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision 'to transform through connection'. We believe this is where the strength of Cooee and our partnerships lie - in having clarity and conviction in purpose.

WHAT WE OFFER:

• HMO on Day 1
• Holistic coaching and guidance
• Weekly engagement activities and team connections
• Learning and people development opportunities
• IT equipment provided by Cooee
• Government-mandated benefits