Purchasing Support Associate — Excel & Order Coordination

Cooee Inc; Iloilo City; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Day 1 HMO

Coaching

Team activities

Development opportunities

IT equipment

Government benefits

Job summary

Cooee Inc in Iloilo City is seeking a Purchasing Support Associate to assist the Buying team with day-to-day purchasing activities, supplier follow-ups, documentation, and order coordination. This onsite role requires up to 2 years of experience in purchasing, supply chain, logistics, or customs administration, and a basic proficiency in Excel for tracking and reporting.

You will help maintain PO records, invoices, and updates across internal systems, support customs documentation, coordinate

Qualifications

• Fresh graduates or candidates with up to 2 years of experience in Customs Administration, Purchasing, Supply Chain, Logistics, or a related field.
• Background or exposure to customs documentation and clearance processes.
• Comfortable working with purchase orders, invoices, and operational records.
• Working knowledge of Excel for tracking, reporting, and basic analysis.
• Accurate and organised when handling documents and data.
• Clear verbal and written communication skills.
• Willing to learn internal systems and processes.
• Able to manage tasks and follow through on assigned work.

Responsibilities

• Follow up suppliers on purchase orders, documents, and status updates.
• Assist the Buying team with order coordination and inspection/QC requirements.
• Support documentation needed for customs and clearance activities.
• Update PO records, ETAs, receipts, costs, and other details in internal systems.
• Check supplier invoices and supporting documents before endorsement to Finance.
• Assist with order-related costs, bills, prepayments, and reconciliations.
• Help check received orders against system records and raise discrepancies.
• Prepare basic purchasing, costing, and operational reports.
• Support the team in identifying opportunities to reduce costs and improve order planning.
• Coordinate with internal teams on order-related updates and inquiries.
• Identify risks, gaps, or process improvements and take appropriate action.

Skills

Excel

Job description

Cooee Inc in Iloilo City is seeking a Purchasing Support Associate to assist the Buying team with day-to-day purchasing activities, supplier follow-ups, documentation, and order coordination. This onsite role requires up to 2 years of experience in purchasing, supply chain, logistics, or customs administration, and a basic proficiency in Excel for tracking and reporting.

You will help maintain PO records, invoices, and updates across internal systems, support customs documentation, coordinate