Purchasing Supervisor

Private Advertiser; Quezon City; On-site; PHP 400,000 - 560,000; Full time

Job summary

Private Advertiser in the Philippines is seeking a Purchasing Supervisor to oversee local and international procurement, ensure timely, cost-effective purchasing of goods, and manage purchasing staff.

You will negotiate with suppliers, monitor orders and documentation, coordinate with logistics and finance, and ensure compliance with purchasing policies and ERP usage.

Qualifications

• Experience with local and international procurement and supplier management.
• Ability to negotiate favorable terms, price, and delivery schedules.
• Proven leadership experience and ability to supervise purchasing staff.
• Proficiency with ERP systems and purchasing documentation.

Responsibilities

• Oversee day-to-day purchasing operations for local and international procurement.
• Review and process purchase requests, ensure approvals and accuracy.
• Source, evaluate, and negotiate with suppliers for cost efficiency and quality.
• Prepare and monitor Purchase Orders and related documents.
• Coordinate with departments, logistics, and finance on procurement status.
• Ensure compliance with purchasing policies and controls.
• Manage supplier performance and address issues.
• Supervise purchasing staff, assign workloads, and provide coaching.

Skills

Negotiation

Supplier management

Leadership

Procurement planning

Education

Bachelor's degree in Supply Chain / Purchasing / Business Admin

Tools

ERP systems

Job description

Primary Objective of Position:

The Purchasing Supervisor is responsible for overseeing and supervising the Company’s purchasing operations involving both local and international procurement, including trade and non-trade purchases. The position ensures timely, cost-effective, and compliant procurement of goods, materials, equipment, and services while maintaining supplier relationships, monitoring purchasing activities, and managing purchasing personnel to support business operations and organizational requirements.

The Purchasing Supervisor is responsible for performing purchasing-related functions and providing support on purchasing and related matters for other companies owned or managed by Senior Management, as may be assigned from time to time.

Duties and Responsibilities:

• Oversee and supervise day-to-day purchasing operations for local and international procurement requirements.
• Manage procurement activities involving both trade and non-trade items, including inventory, supplies, equipment, and operational requirements.
• Review and process purchase requests and ensure completeness, accuracy, and proper approvals.
• Source, evaluate, and negotiate with suppliers to obtain competitive pricing, quality products, favorable terms, and timely delivery.
• Prepare, review, and monitor Purchase Orders (POs) and related purchasing documents.
• Ensure timely procurement and delivery of materials and services in accordance with operational requirements.
• Monitor order status, supplier commitments, and delivery schedules to avoid delays or supply disruptions.
• Coordinate with requesting departments, warehouse, logistics, accounting, and management regarding purchasing requirements and procurement status.
• Ensure compliance with company purchasing policies, controls, and approval processes.

Local and International Procurement:

• Handle and oversee local and international sourcing and purchasing transactions.
• Coordinate with suppliers, freight forwarders, customs brokers, and logistics providers for imported purchases and shipment requirements.
• Monitor importation schedules, shipment documentation, and procurement lead times as applicable.
• Ensure proper documentation and coordination for international procurement transactions.

Supplier and Vendor Management:

• Develop and maintain professional relationships with suppliers and service providers.
• Conduct supplier evaluation and monitor supplier performance based on quality, delivery, cost, and service reliability.
• Address supplier concerns, delivery issues, and purchasing-related discrepancies.

Supervision and Team Management:

• Supervise, monitor, and provide guidance to purchasing staff to ensure productivity, accountability, and compliance with company procedures.
• Assign and monitor work schedules, workloads, and purchasing assignments of team members.
• Conduct coaching, performance monitoring, and operational guidance to purchasing personnel.
• Recommend process improvements and support training and development of purchasing staff.

Reports and Administrative Functions:

• Prepare and submit purchasing reports, procurement status updates, supplier evaluations, and related management reports as required.
• Maintain organized purchasing files, records, and documentation for monitoring and audit purposes.
• Monitor purchasing expenditures and support cost-control initiatives.
• Utilize and oversee the use of ERP systems and related purchasing, inventory, and procurement platforms for monitoring, documentation, reporting, transaction processing, and operational efficiency within the purchasing function.

Others:

Performs other related duties and responsibilities that may be assigned from time to time, as necessary for the efficient operation of the company and consistent with the employee’s position and qualifications.