Purchasing Supervisor

Foodasia Commercial Corporation; Antipolo; On-site; PHP 420,000 - 600,000; Full time

Job summary

Foodasia Commercial Corporation in Antipolo, Rizal, Philippines is seeking a skilled Purchasing/Importation Specialist to manage supplier relationships, process orders, and oversee import activities from order confirmation to customs clearance.

The role involves coordinating with overseas suppliers, freight forwarders, and government agencies to ensure regulatory compliance, on-time deliveries, and accurate documentation.

Responsibilities

• Source, evaluate, and maintain relationships with qualified local and international suppliers.
• Request and compare quotations, negotiate pricing and commercial terms, and recommend suppliers for approval.
• Prepare, process, and monitor purchase orders, ensuring accuracy of specifications, quantities, pricing, and delivery schedules.
• Coordinate deliveries and resolve shortages, incorrect deliveries, damaged items, and other purchasing concerns.
• Manage importation activities from order confirmation and shipment preparation through customs clearance and warehouse delivery.
• Review and ensure the completeness and accuracy of shipping, customs, and regulatory documents.
• Coordinate with overseas suppliers, freight forwarders, shipping lines, customs brokers, trucking providers, warehouses, and government agencies.
• Monitor shipment schedules and provide timely updates to Management and concerned departments.
• Ensure compliance with Bureau of Customs, FDA, NMIS, BFAR, and other applicable government requirements.
• Monitor procurement and import-related expenses, including freight, duties, taxes, brokerage, trucking, port, storage, and demurrage charges.
• Coordinate payment requests and validate supplier and service-provider billings with the Accounting Department.
• Assist in resolving shipment discrepancies, quality concerns, insurance claims, replacements, and corrective actions.
• Maintain complete and organized purchasing, supplier, shipment, payment, and importation records.
• Prepare status reports on purchases, outstanding orders, shipments, costs, and supplier performance.
• Perform other purchasing and importation-related duties as assigned by Management.

Job description

KEY RESPONSIBILITIES

• Source, evaluate, and maintain relationships with qualified local and international suppliers.

• Request and compare quotations, negotiate pricing and commercial terms, and recommend suppliers for approval.

• Prepare, process, and monitor purchase orders, ensuring accuracy of specifications, quantities, pricing, and delivery schedules.

• Coordinate deliveries and resolve shortages, incorrect deliveries, damaged items, and other purchasing concerns.

• Manage importation activities from order confirmation and shipment preparation through customs clearance and warehouse delivery.

• Review and ensure the completeness and accuracy of shipping, customs, and regulatory documents.

• Coordinate with overseas suppliers, freight forwarders, shipping lines, customs brokers, trucking providers, warehouses, and government agencies.

• Monitor shipment schedules and provide timely updates to Management and concerned departments.

• Ensure compliance with Bureau of Customs, FDA, NMIS, BFAR, and other applicable government requirements.

• Monitor procurement and import-related expenses, including freight, duties, taxes, brokerage, trucking, port, storage, and demurrage charges.

• Coordinate payment requests and validate supplier and service-provider billings with the Accounting Department.

• Assist in resolving shipment discrepancies, quality concerns, insurance claims, replacements, and corrective actions.

• Maintain complete and organized purchasing, supplier, shipment, payment, and importation records.

• Prepare status reports on purchases, outstanding orders, shipments, costs, and supplier performance.

• Perform other purchasing and importation-related duties as assigned by Management.