Purchasing Specialist | WFH, Night shift

MicroSourcing; Manila; On-site; PHP 670,000 - 1,004,000; Full time

Benefits offered by this job

Healthcare coverage on Day 1

Paid time off with cash conversion

Performance bonuses

Staff events and activities

Job summary

MicroSourcing is hiring a Purchasing & Accounts Payable Specialist for a remote, night-shift role. You will handle ordering, invoicing, and vendor communications, ensuring timely deliveries and accurate records in our ERP system.

The ideal candidate will manage 10-20 AP invoices per week, maintain documentation, and support the Purchasing Manager with day-to-day workflows. Prior AP experience and data entry accuracy are essential.

Qualifications

• Efficient data entry with high accuracy.
• Ability to perform repetitive transactional tasks accurately.

Responsibilities

• Work with Purchasing Manager to ensure timely orders.
• Create and process purchase orders per procedures.
• Enter PO data into ERP system accurately.
• Send POs to vendors and maintain documentation.
• Monitor orders and follow up on delays.
• Receive and log purchase orders and related docs from vendors.
• Review vendor quotations and support purchasing needs.
• Communicate quotations, orders, and delivery schedules with vendors.
• Resolve discrepancies with vendors and internal teams.
• Process and verify supplier invoices for accuracy.
• Manage shared inbox for invoices and purchasing communications.
• Enter invoice data into ERP per procedures.
• Maintain organized purchasing and invoice records.
• Generate and log purchase orders weekly with correct records.
• Perform repetitive transactional purchasing and AP tasks with high accuracy.
• Support team with day-to-day purchasing and invoicing workflows.

Skills

Data entry

Attention to detail

ERP systems

Vendor coordination

Invoice processing

Time management

Tools

ERP software

Job description

Discover your 100% YOU with MicroSourcing!

Position:

Purchasing & Accounts Payable Specialist

Work setup & shift:

WFH, Night shift

Why join MicroSourcing? You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on Day 1, plus one or more dependents, paid time off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Purchasing & Accounts Payable Specialist, you will:

• Work closely with the Purchasing Manager to ensure required materials are ordered and delivered on time.
• Prepare and process purchasing documentation and create purchase orders based on established procedures.
• Accurately enter purchase order data into the company's specialty chemical manufacturing platform.
• Send completed purchase orders to vendors and maintain appropriate documentation.
• Monitor and track purchases to ensure timely delivery and follow up on outstanding orders.
• Receive and log incoming purchase orders and related documentation from vendors.
• Request and review vendor quotations and support purchasing activities based on business requirements.
• Communicate regularly with vendors regarding quotations, orders, delivery schedules, and purchasing concerns.
• Identify and help resolve purchasing discrepancies, order issues, or concerns with vendors and internal stakeholders.
• Process and verify incoming invoices for accuracy and completeness.
• Manage the shared inbox for incoming invoices and purchasing-related communications.
• Accurately enter invoice information into the ERP system following established procedures.
• Maintain organized records and documentation for all purchasing and invoice transactions.
• Generate and receive purchase orders on a weekly basis while maintaining accurate transaction records.
• Perform repetitive and transactional purchasing and accounts payable tasks while maintaining a high level of accuracy.
• Support the Purchasing Manager and internal team with day-to-day purchasing and invoice processing workflows.

Non-negotiables

What You Need:

• Data entry experience with strong accuracy and attention to detail.
• Ability to execute repetitive and transactional tasks efficiently and consistently.
• Familiarity with purchasing or accounts payable processes; training will be provided on company-specific systems.
• Strong organizational and documentation skills.
• Detail-oriented approach with the ability to maintain accurate purchasing and invoice records.
• Ability and willingness to learn company-specific platforms through video tutorials, shadowing, and guided training.
• Ability to follow standardized procedures and workflows consistently.
• Reliable and consistent work performance with strong ownership of assigned tasks.
• Comfortable working with ERP or specialized business systems for purchase order and invoice data entry.
• Ability to manage approximately 10-20 accounts payable invoices per week while maintaining accuracy and quality.

Preferred Skills And Expertise

• Previous experience in purchasing, procurement, accounts payable, order processing, or administrative support.
• Experience creating, processing, and tracking purchase orders.
• Experience coordinating with vendors and suppliers regarding quotations, orders, deliveries, and discrepancies.
• Experience processing and verifying supplier/vendor invoices.
• Familiarity with ERP, purchasing, procurement, or accounting systems.
• Experience managing a shared inbox and maintaining organized digital records.
• Strong written communication skills for vendor and internal communications.
• Experience in a manufacturing, distribution, chemical, or similar process-driven environment is an advantage.
• No advanced accounting background is required; the role primarily focuses on transactional processing, data entry, purchasing administration, and invoice processing.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

At MicroSourcing, we believe in helping you discover your 100% YOU. We foster an inclusive workplace where everyone is encouraged to bring their authentic selves to work, collaborate with others, and build meaningful career opportunities.

For more information, visit www.microsourcing.com

Terms & conditions apply.