Purchasing & Accounts Payable Specialist | WFH, Night shift

MicroSourcing; Manila; On-site; PHP 335,000 - 580,000; Full time

Benefits offered by this job

Healthcare coverage on Day 1

Performance bonuses

Paid time off with cash conversion

Group life insurance

Flexible work arrangements

Job summary

MicroSourcing in the Philippines is seeking a Purchasing & Accounts Payable Specialist to support timely procurement and invoicing. You will work with the Purchasing Manager to order materials, process purchase orders, and enter data into our ERP platform while ensuring accuracy.

Daily duties include reviewing vendor quotations, managing a shared inbox for invoices, and resolving discrepancies. This night-shift, remote role offers competitive rewards and opportunities for career growth within a

Qualifications

• Data entry experience with strong accuracy and attention to detail.
• Ability to execute repetitive and transactional tasks efficiently.
• Familiarity with purchasing or accounts payable processes; training provided on company systems.
• Strong organizational and documentation skills.
• Detail-oriented with accurate purchasing and invoice records.
• Willingness to learn company-specific platforms via tutorials and shadowing.

Responsibilities

• Work with Purchasing Manager to ensure materials are ordered and delivered on time.
• Prepare and process purchasing docs and create purchase orders.
• Enter PO data into the ERP platform accurately.
• Send POs to vendors and maintain documentation.
• Monitor purchases and follow up on outstanding orders.
• Receive and log purchase orders and related docs from vendors.
• Review vendor quotations and support purchasing activities.
• Communicate with vendors about quotations, orders, and delivery schedules.
• Identify and resolve purchasing discrepancies with vendors and internal teams.
• Process and verify incoming invoices for accuracy.
• Manage shared inbox for invoices and purchasing communications.
• Enter invoice information into ERP per procedures.
• Maintain organized records for purchasing and invoice transactions.
• Generate and receive POs weekly with accurate records.
• Perform transactional purchasing and AP tasks with high accuracy.
• Support Purchasing Manager with day-to-day workflows.

Skills

Data entry accuracy

Repetitive transactional tasks

Organizational skills

Documentation skills

Attention to detail

ERP familiarity

Tools

ERP software

Job description

Position:

Purchasing & Accounts Payable Specialist

Work setup & shift:

WFH, Night shift

Why join MicroSourcing?

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on Day 1, plus one or more dependents, paid time off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

• Work closely with the Purchasing Manager to ensure required materials are ordered and delivered on time.
• Prepare and process purchasing documentation and create purchase orders based on established procedures.
• Accurately enter purchase order data into the company's specialty chemical manufacturing platform.
• Send completed purchase orders to vendors and maintain appropriate documentation.
• Monitor and track purchases to ensure timely delivery and follow up on outstanding orders.
• Receive and log incoming purchase orders and related documentation from vendors.
• Request and review vendor quotations and support purchasing activities based on business requirements.
• Communicate regularly with vendors regarding quotations, orders, delivery schedules, and purchasing concerns.
• Identify and help resolve purchasing discrepancies, order issues, or concerns with vendors and internal stakeholders.
• Process and verify incoming invoices for accuracy and completeness.
• Manage the shared inbox for incoming invoices and purchasing-related communications.
• Accurately enter invoice information into the ERP system following established procedures.
• Maintain organized records and documentation for all purchasing and invoice transactions.
• Generate and receive purchase orders on a weekly basis while maintaining accurate transaction records.
• Perform repetitive and transactional purchasing and accounts payable tasks while maintaining a high level of accuracy.
• Support the Purchasing Manager and internal team with day-to-day purchasing and invoice processing workflows.

Non-negotiables

What You Need:

• Data entry experience with strong accuracy and attention to detail.
• Ability to execute repetitive and transactional tasks efficiently and consistently.
• Familiarity with purchasing or accounts payable processes; training will be provided on company-specific systems.
• Strong organizational and documentation skills.
• Detail-oriented approach with the ability to maintain accurate purchasing and invoice records.
• Ability and willingness to learn company-specific platforms through video tutorials, shadowing, and guided training.
• Ability to follow standardized procedures and workflows consistently.
• Reliable and consistent work performance with strong ownership of assigned tasks.
• Comfortable working with ERP or specialized business systems for purchase order and invoice data entry.
• Ability to manage approximately 10–20 accounts payable invoices per week while maintaining accuracy and quality.

Preferred Skills And Expertise

• Previous experience in purchasing, procurement, accounts payable, order processing, or administrative support.
• Experience creating, processing, and tracking purchase orders.
• Experience coordinating with vendors and suppliers regarding quotations, orders, deliveries, and discrepancies.
• Experience processing and verifying supplier/vendor invoices.
• Familiarity with ERP, purchasing, procurement, or accounting systems.
• Experience managing a shared inbox and maintaining organized digital records.
• Strong written communication skills for vendor and internal communications.
• Experience in a manufacturing, distribution, chemical, or similar process-driven environment is an advantage.
• No advanced accounting background is required; the role primarily focuses on transactional processing, data entry, purchasing administration, and invoice processing.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

At MicroSourcing, we believe in helping you discover your 100% YOU. We foster an inclusive workplace where everyone is encouraged to bring their authentic selves to work, collaborate with others, and build meaningful career opportunities.

For more information, visit www.microsourcing.com

Terms & conditions apply.