Purchasing Officer (Clark On-site, Dayshift)

Shore 360; Angeles; On-site; PHP 446,000 - 670,000; Full time

Benefits offered by this job

HMO upon regularization

12 days paid leaves

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Referral Incentives

Statutory Benefits

Job summary

Shore360 in Clark, Pampanga, is seeking a Purchasing Officer to coordinate end-to-end equipment orders from entry to invoicing, with a focus on Pronto ERP and service quality. This is a full-time, on-site role that requires strong attention to detail and excellent communication with internal teams and suppliers.

The ideal candidate will manage supplier POs, monitor backorders, and ensure timely receipting and invoicing within the correct accounting period.

Qualifications

• Strong background in providing sales support, customer service, and administrative assistance with high attention to detail.
• Solid understanding of suppliers, logistics, accounts receivable/payable.
• Well-developed communication skills with the ability to resolve issues quickly and build relationships.
• Proactive, self-motivated and able to work under pressure while supporting team objectives.
• Ability to manage multiple platforms, priorities and deadlines.

Responsibilities

• Oversee the completion of equipment orders, providing timely updates and clear communication with internal teams and external stakeholders.
• Raise and manage supplier purchase orders and transfers to fulfill equipment orders.
• Track backorders and communicate ETAs; escalate issues as required.
• Ensure timely receipting of purchase orders into Pronto ERP and prompt customer invoicing.
• Optimize freight-in costs by applying supplier terms and consolidating order processes.
• Organize and manage the return of stock to suppliers and return transfers to sites.
• Ensure orders are processed according to specifications for full delivery and on-time service (DIFOT).
• Analyze order completion processes and contribute improvements for efficiency and accuracy.

Skills

Sales support

Customer service

Administrative assistance

Tools

Pronto ERP

Microsoft Office

Job description

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

The Opportunity:

We are looking for a highly motivated and detail-oriented individual as a Purchasing Officer (National Equipment Officer). This role is responsible for coordinating the end-to-end process of equipment orders, from sales order entry through to customer invoicing. The ideal candidate will be someone with a strong understanding of Pronto ERP and a customer-centric approach, who thrives in a fast-paced environment that requires attention to detail, effective communication, and the ability to meet deadlines.

Responsibilities:

• Oversee the completion of equipment orders, providing timely updates and maintaining clear communication with both internal teams and external stakeholders regarding order and delivery status.
• Raise and manage supplier purchase orders and transfers to fulfill equipment orders.
• Track backorders and proactively communicate estimated times of arrival (ETAs) to stakeholders, escalating any issues when required.
• Ensure timely receipting of purchase orders into Pronto ERP, followed by prompt customer invoicing within the correct accounting period.
• Optimize freight-in costs by applying FIS Supplier terms and consolidating order processes where possible.
• Organize and manage the return of stock to suppliers and return transfers to sites, as necessary.
• Ensure all orders are processed according to company and customer specifications, achieving full delivery and on-time service (DIFOT).
• Analyze order completion processes and contribute insights to improve efficiency and accuracy in order fulfillment.

What We are looking for:

• Strong background in providing sales support, customer service, and administrative assistance with a high attention to detail.
• Solid understanding of Pronto ERP and proficiency in Microsoft Office applications.
• Excellent organizational skills with the ability to manage multiple platforms, priorities, and deadlines.
• Knowledge and understanding of suppliers, logistics, accounts receivable/payable.
• Well-developed communication skills and be capable of quickly identifying solutions and resolving issues efficiently.
• Ability to build and maintain strong relationships with customers, offering a service-oriented approach.
• Proactive, self-motivated, and able to work under pressure while maintaining focus on team objectives.

Desirable Requirements:

• Demonstrated experience in purchasing or project management.
• Familiarity with equipment product ranges and their application.

ShoreXtra Perks:

• HMO upon regularization
• 12 days paid leaves upon regularization
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

Work Set-Up:

• On-site- Clark, Pampanga
• Monday to Friday, 6:00 AM - 3:00 PM
• Full-time