Purchasing Officer

Waste Solutions & Management Services, Inc.; San Juan; On-site; PHP 446,000 - 670,000; Full time

Job summary

Waste Solutions & Management Services, Inc. seeks a Procurement Specialist to handle purchase requests promptly via Smartsheet, allocate team resources to avoid duplication, and respond to the requesting department with a realistic turnaround time.

You will manage recurring materials and seek reliable suppliers with favorable terms. Coordinate with Project Managers and the F&A team to align funding, negotiate pricing, maintain vendor lists, and support long-term supplier partnerships.

Qualifications

• Experience handling project Procurement and purchasing.
• Ability to negotiate favorable terms with suppliers.
• Familiarity with SAP-based purchasing and inventory data.
• Strong coordination between purchasing, project management, and finance.

Responsibilities

• Handle purchase requests promptly via Smartsheet and allocate team resources to avoid duplication.
• Respond to requesting department with a realistic turnaround time.
• Manage recurring materials and endorse regular suppliers with favorable terms.
• Prepare canvass sheets for high-value purchases to secure reliable suppliers.
• Negotiate pricing and payment terms to build long-term partnerships.
• Coordinate with Asset Management and customs broker to optimize stocking and import costs.

Skills

Procurement processes

Supplier negotiation

SAP

Inventory coordination

Tools

SAP system

Smartsheet

Job description

1. Attends to purchase requests, as promptly as possible, on receipt of a duly approved Purchase

Requests via Smartsheet. Allocate the resources of the team to avoid duplication of the work

and respond to the requesting department on a realistic turnaround/fulfillment time frame.

2. For recurring, normal and ordinary materials & consumables used in projects, the orders may be made

with regular suppliers with credit terms; otherwise, an alternative supplier may be endorsed.

3. Prepares for a comprehensive canvass sheet for high value purchases like heavy equipment or specialized tools such that the award is given to a reliable and dependable supplier with a high trust level rating. This is a purchase that has to be closely coordinate with the requesting department in terms of qualify and delivery date.

4. Review data base on normal and ordinary and recurring materials and consumables and submit a plan of action that will benefit the company in terms of price and quality and credibility of the supplier

5. Review the overall requirements of the project in coordination with the Project Manager to be able to anticipate or plan out the purchasing needs in conjunction with the F&A team for funding purposes

6. Review and negotiate for favorable pricing and payment terms with suppliers to promote a reliable partnership on a long-term basis.

7. Coordinates with the Asset Management team for a synchronized stocking strategy and ensure that inventory costs are kept to minimum level.

8. Maintains proper coordination and good relationship with the company’s customs broker to ensure that imported materials arrive on time and eliminate unnecessary additional importation charges

9. Updates the vendors list and its representatives regularly as well as new alternatives or new products in the market to propose to the project managers even before the need arises.

10. Prepares relevant purchasing reports and statistical information relevant to purchase for Management’s review.

11. Utilize the use of the SAP system to improve on purchasing alternative options, submits report to Management for review.

12. Manages the SAP database to review which are outstanding PO or unserved or cancelled, etc. and

clean up the master data as regularly as possible.

13. Assists project site requirements in establishing reliable local suppliers and negotiate for favorable payment terms.

14. Keeps properly updated with new products and new trends that will benefit the company on a long

term basis.

15. Resolve problems and issues arising from the purchase of goods or services or with sub-contractors.

16. Maintain a continuous approach to research for new suppliers and submits a report that will be useful for future reference.

17. Represents the Purchasing Department in management meetings, prepares quarterly reports on actual purchases made, and submits recommendations as necessary.

18. Performs related functions that may be assigned from time to time.