Purchasing Officer

Patient Care Corporation; San Fernando; On-site; PHP 420,000 - 540,000; Full time

Job summary

Patient Care Corporation in the Philippines is seeking a Purchasing Officer to drive end-to-end procurement, optimize spend, and maintain healthy stock levels.

You will collaborate with Sales, Supply Chain, Warehouse, RAQA, and Finance to align purchasing with demand, budgets, quality standards, and regulatory requirements.

The role focuses on improving fill rates, reducing spoilage, negotiating favorable terms with suppliers and principals, and maintaining accurate procurement records.

Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, or related field.
• 2–3 years of experience in procurement or purchasing.
• Experience in the medical device or healthcare industry is an advantage.
• Strong negotiation, analytical, decision-making, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in procurement software and related systems.
• Strong attention to detail, organisation and record-keeping.
• Knowledge of inventory control, supplier management, importation, and procurement compliance is an advantage.

Responsibilities

• Support end-to-end procurement activities to ensure cost-effective purchasing.
• Maintain positive supplier relationships to support quality goods, timely delivery, and contract compliance.
• Assist in negotiating contracts, pricing, and commercial terms with suppliers, principals, and service providers.
• Monitor inventory levels and determine when to place orders for new supplies.
• Coordinate with Sales and Supply Chain teams to manage short shelf life products and minimize spoilage.
• Prepare purchasing activity reports and cost analyses for management.
• Assist with developing and managing purchasing budget and cost-saving opportunities.
• Ensure procurement documentation is complete, accurate, and stored correctly.

Skills

Negotiation

Analytical thinking

Decision-making

Problem-solving

Communication skills

Interpersonal skills

Attention to detail

Record-keeping

Education

Bachelor's degree in Supply Chain Management

Bachelor's degree in Business Administration

Tools

Procurement software

ERP systems

Job description

About the role

The Purchasing Officer supports end-to-end procurement activities to ensure cost-effective purchasing, reliable supplier performance, and healthy inventory levels. Working closely with Sales, Supply Chain, Warehouse, RAQA, Finance, and other stakeholders, this role helps align purchasing decisions with business goals, customer demand, budgets, quality standards, and regulatory requirements. The position plays an important role in improving fill rates, reducing overstocking and spoilage, and maintaining strong relationships with suppliers and principals.

Key responsibilities

• Support the development and implementation of purchasing strategies, policies, processes, and procedures.

• Assist in identifying, evaluating, selecting, and managing suppliers and principals.

• Maintain positive supplier relationships to support quality goods, timely delivery, and contract compliance.

• Assist in negotiating contracts, pricing, and commercial terms with suppliers, principals, and service providers.

• Manage subsidy claims to help secure accurate discounted prices and quantities from principals.

• Monitor inventory levels and determine when to place orders for new supplies.

• Implement vendor-managed inventory and safety stock strategies.

• Coordinate with Sales and Supply Chain teams to manage short shelf life products, avoid spoilage and expired items, and follow the First Expired - First Out policy.

• Maintain accurate stock and non-stock item records and regularly update inventory levels.

• Assist with SKU obsolescence management and transitions to new SKUs to minimise spoilage.

• Ensure purchasing activities comply with company policies and applicable government regulations.

• Prepare and present purchasing activity reports, cost analyses, and other management reports.

• Assist in overseeing brokerage services and importation processes in compliance with international trade requirements.

• Assist with developing and managing the purchasing budget and identifying cost-saving opportunities through financial analysis.

• Collaborate with Finance to support accurate financial reporting and budgeting.

• Review purchases to maintain inventory levels that meet customer requirements without creating excessive dormant assets.

• Review supplier and service provider billing statements before routing them for approval and payment processing.

• Work closely with Sales to understand product demand and ensure timely procurement of required inventory.

• Provide purchasing insights on market trends and supplier and principal capabilities to support sales planning.

• Maintain accurate records of purchases, pricing, suppliers, and other procurement data.

• Ensure procurement documentation is complete, accurate, and stored correctly.

• Process purchase orders, invoices, and other administrative procurement documents.

• Ensure purchased products meet company quality standards.

• Work with Warehouse and RAQA teams to resolve supplier and product quality issues.

• Implement and monitor quality control procedures in line with industry standards and regulatory requirements.

What we're looking for

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.

• At least 2 to 3 years of experience in procurement or purchasing.

• Experience in the medical device or healthcare industry is an advantage.

• Strong negotiation, analytical, decision-making, and problem-solving skills.

• Excellent communication and interpersonal skills.

• Proficiency in procurement software and related business systems.

• Strong attention to detail, organisation, and record-keeping skills.

• Ability to resolve order, invoice, supplier, and inventory discrepancies efficiently.

• Knowledge of inventory control, supplier management, importation, and procurement compliance is an advantage.