Purchasing Officer

Redinex Construction and Trading Inc.; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Redinex Construction and Trading Inc. is seeking a diligent Purchasing Officer to source, evaluate, negotiate, and purchase construction materials and services for multiple project sites. The role ensures right quality, quantity, price, and time while adhering to budgets and technical specs.

Coordination with Project Managers, site engineers, QS/Cost Engineers, warehouses, and suppliers is essential to maintain uninterrupted construction operations and optimize procurement costs.

Qualifications

• Bachelor's degree or equivalent in Business, Supply Chain, Engineering, Construction Management, or Accounting.
• 2–3 years of purchasing/procurement experience in construction/real estate or hardware sectors.
• Strong knowledge of procurement processes, supplier evaluation, and cost control.

Responsibilities

• Review PRs/MRFs/BOQs and project schedules to plan procurement.
• Source suppliers, obtain quotations, and evaluate on price, quality, and delivery terms.
• Prepare RFQs, canvass sheets, and purchase orders with accurate specifications.
• Coordinate delivery with suppliers, logistics, and site teams to meet schedules.
• Ensure procurement documentation and compliance with company policies and Philippine laws.

Skills

Negotiation

Cost control

Attention to detail

Supplier relationships

Organization

Sense of urgency

Deadlines

Problem solving

Communication

Integrity

Accountability

Coordination

Education

Bachelor's degree in Business Administration, Supply Chain Management, Engineering, Construction Management, Accounting

Tools

Excel/Sheets

ERP systems

Job description

PURCHASING OFFICER

Department: Procurement / Operations
Employment Type: Full-Time
Location: Philippines, with coordination across project sites

JOB SUMMARY

The Purchasing Officer sources, evaluates, negotiates, and purchases construction materials, equipment, tools, consumables, and services required for the company’s projects.

The position ensures that all required materials are purchased at the right quality, quantity, price, and time while complying with approved project budgets, technical specifications, procurement procedures, and project schedules.

The Purchasing Officer will work closely with the Project Manager, Site Engineers, Quantity Surveyor/Cost Engineer, Warehouse/Logistics Team, Accounting Department, and suppliers to ensure uninterrupted construction operations while controlling procurement costs.

KEY RESPONSIBILITIES

1. Procurement Planning

• Review approved Purchase Requests (PR), Material Request Forms (MRF), Bill of Quantities (BOQ), project schedules, and material requirements.

• Coordinate with Project Managers and Site Engineers regarding required materials, specifications, quantities, and delivery schedules.

• Monitor upcoming material requirements to prevent delays caused by late procurement.

• Maintain a procurement schedule aligned with the construction program.

• Identify long-lead materials and initiate procurement early.

2. Supplier Sourcing and Accreditation

• Identify reliable suppliers, manufacturers, subcontractors, and service providers.

• Develop and maintain an updated database of accredited suppliers.

• Obtain quotations from multiple qualified suppliers whenever practical.

• Evaluate suppliers based on:

  • Price

  • Product quality

  • Compliance with specifications

  • Availability

  • Delivery lead time

  • Payment terms

  • Warranty

  • After-sales service

  • Historical supplier performance

• Conduct supplier background checks and assist in supplier accreditation.

3. Canvassing and Price Comparison

• Prepare formal Requests for Quotation (RFQ).

• Obtain competitive quotations and negotiate favorable commercial terms.

• Prepare and maintain a Canvass Sheet / Comparative Bid Analysis showing supplier prices, specifications, delivery schedules, and payment terms.

• Recommend the best supplier based on total value rather than price alone.

• Maintain updated market prices for frequently purchased construction materials.

4. Purchase Order Processing

• Prepare Purchase Orders (PO) based on approved purchase requests and supplier quotations.

• Verify that POs contain correct:

  • Material descriptions and specifications

  • Quantities

  • Unit prices

  • Delivery locations

  • Delivery dates

  • Payment terms

  • Warranty requirements, when applicable

• Secure the required approvals before releasing purchase orders.

• Send approved POs to suppliers and obtain confirmation of delivery commitments.

5. Delivery and Site Coordination

• Monitor all outstanding Purchase Orders until complete delivery.

• Coordinate with suppliers, logistics personnel, warehouse staff, and project-site personnel regarding deliveries.

• Ensure materials arrive according to the required project schedule.

• Immediately escal...

• Coordinate replacement of rejected or defective materials.

• Maintain an updated PO monitoring report showing ordered, delivered, partially delivered, and outstanding items.

6. Cost Control

• Ensure purchases remain within approved project budgets.

• Compare requested purchases against budgeted quantities and costs when information is available.

• Identify significant price variances and report them before purchase.

• Negotiate discounts, credit terms, delivery arrangements, and volume pricing.

• Identify opportunities for cost savings without compromising required quality or specifications.

• Assist management in monitoring budget versus actual procurement costs.

7. Documentation and Accounting Coordination

• Ensure complete procurement documentation for every transaction.

• Coordinate with Accounting regarding supplier billing and payment requirements.

• Match and verify supporting documents such as:

  • Purchase Request

  • Approved Canvass/Quotation

  • Purchase Order

  • Delivery Receipt

  • Sales Invoice

  • Receiving Report

  • Other required supporting documents

• Assist in resolving discrepancies involving supplier invoices, deliveries, quantities, or prices.

• Maintain organized physical and electronic procurement records for audit and management review.

8. Supplier Management

• Maintain professional relationships with key suppliers.

• Monitor supplier performance in terms of price, quality, delivery, reliability, and responsiveness.

• Maintain alternative suppliers for critical construction materials.

• Regularly negotiate improved pricing and commercial terms.

• Recommend suspension or replacement of suppliers with recurring quality or delivery problems.

9. Compliance and Internal Controls

• Follow the company's procurement policies, approval matrix, and purchasing procedures.

• Ensure purchases are properly authorized before commitment to suppliers.

• Maintain transparency and proper documentation throughout the procurement process.

• Disclose potential conflicts of interest involving suppliers.

• Maintain strict confidentiality regarding supplier quotations, company budgets, project costs, and commercial agreements.

• Follow applicable Philippine laws, tax/documentation requirements, and company policies.

Education

• Bachelor's degree in Business Administration, Supply Chain Management, Engineering, Construction Management, Accounting, or a related field.

• Engineering or construction-related educational background is an advantage.

Experience

• Preferably at least 2–3 years of purchasing/procurement experience, ideally within a construction, engineering, real estate development, hardware, or building-materials company.

• Familiarity with construction materials, suppliers, and pricing is strongly preferred.

• Experience handling multiple construction projects or project sites is an advantage.

Technical Skills

• Strong knowledge of purchasing and procurement processes.

• Ability to understand basic construction specifications and material descriptions.

• Strong Microsoft Excel or Google Sheets skills.

• Familiarity with procurement, inventory, accounting, or ERP systems is an advantage.

• Ability to prepare supplier comparisons and procurement reports.

• Strong numerical and analytical skills.

REQUIRED COMPETENCIES

The ideal candidate should demonstrate:

• Strong negotiation skills

• Cost-conscious decision-making

• Attention to detail

• Good supplier relationship management

• Strong organization and documentation

• Sense of urgency

• Ability to work under project deadlines

• Problem-solving ability

• Professional communication skills

• High level of integrity

• Accountability and reliability

• Ability to coordinate with both office and site personnel