Purchasing Officer

MicroSourcing International; Quezon City; On-site; PHP 350,000 - 550,000; Full time

Benefits offered by this job

HMO day 1 + 2 dependents

Healthcare coverage day one

Government benefits

Mandatory leave benefits

Competitive compensation

Job summary

MicroSourcing International in Quezon City is seeking a Purchasing Officer to join our onsite, dayshift team at Global One, Eastwood. You will manage supplier onboarding, purchase orders, and contract processes to ensure timely and cost-effective procurement.

The role emphasizes collaboration with internal stakeholders, compliance with company standards, and continuous process improvement, with benefits including HMO coverage from day one and performance-based bonuses.

Responsibilities

• Manage supplier onboarding and prequalification, liaise with suppliers and internal stakeholders to gather data and ensure compliance.
• Process purchase orders, ensure timely and cost-effective procurement, and verify drawings/revisions when needed.
• Handle credit applications and contract renewals with suppliers, and maintain contract database.
• Prepare reports on POs, supplier status, and procurement metrics for stakeholders.
• Identify productivity improvements within procurement and assist with intranet updates and process documentation.
• Track environmental data and ensure compliance with internal/external reporting requirements.

Job description

Job Description:

Discover your 100% YOU with MicroSourcing!

Position: Purchasing Officer

Location: Global One, Eastwood

Work setup & shift: Onsite, Dayshift

Why join MicroSourcing?

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Role And Responsibilities (but Not Limited To)

Core Values and Safety Compliance

• Live “YES WE CAN” within all facets of your role.
• Abide by all safety policies and procedures.
• Ensure compliance with all company standards, policies, and procedures.

Supplier Management and Onboarding

• Manage the onboarding and prequalification of new Suppliers to Supagas, liaising with both Suppliers and internal stakeholders to gather data and ensure compliance with contractor management requirements.
• Manage approval processes and prequalification to ensure compliance, upload data into Pronto & Eftsure, and oversee the Supplier Verification Process with external parties.
• Update the Supplier Establishment & Prequalification Tracker.
• Update Pronto Supplier Master data when Supplier ABN details change, including new onboarding processes for changed ABNs.
• Liaise with Accounts Payable regarding updates to bank and contact information as notified via invoices, email, or general communication.
• Regularly review the Supplier base and identify opportunities to consolidate Suppliers and improve payment terms at least every six months.
• Run reports on Suppliers on Hold, Suppliers with incomplete onboarding, and Suppliers with lapsed insurance requirements.

Procurement and Purchase Order Management

• Ensure all purchase orders and requests are relevant, timely, and cost-effective while maintaining quality standards and specifications.
• Liaise with internal stakeholders to confirm required information, including drawings and revisions, when necessary.
• Assist the business in sourcing multiple quotations to ensure cost-effective product selection in accordance with Procurement Procedures.
• Prepare purchase orders in accordance with company policy and negotiated terms and conditions.
• Print and distribute Purchase Orders where Suppliers are managed centrally by Procurement.
• Perform goods receipting for Procurement-related Purchase Orders.
• Update the Supagas Parts Catalogue with new or updated part numbers, item codes, pricing, suppliers, and descriptions as required.
• Process goods returns and PO cancellations, and maintain responsible Users as personnel changes occur.

Credit Applications and Contract Management

• Manage the process of Credit Applications with Suppliers, facilitate review by the appropriate Procurement Officers, and handle sign-off and documentation storage.
• Manage contract renewals by ensuring contracts due to expire are identified and signed contracts are uploaded to the contract database.

Process Improvement and Reporting

• Assist with the creation and communication of reports, including CAPEX awaiting approval, POs unprinted, POs unapproved, and POs not yet Goods Receipted, to stakeholders on a regular basis.
• Identify productivity improvements within the Supagas business for possible action by the Procurement team.
• Take primary responsibility for monitoring and maintaining the shared mailbox.
• Assist the wider Procurement team with intranet updates and the documentation of processes and procedures.
• Collect and collate environmental data, including Waste, Electricity, Water, Recycling, and other relevant information, from various sources to meet internal and external reporting requirements.

Salary And Benefits

• Salary - High Grade Compensation
• HMO Day 1 plus 2 free dependents
• Government Benefits
• Mandatory Leave benefits