Purchasing Administrator

MicroSourcing; Quezon City; Hybrid; PHP 391,000 - 580,000; Full time

Benefits offered by this job

Healthcare on day one

Paid time off with cash conversion

Group life insurance

Job summary

MicroSourcing is seeking a Purchasing Administrator in Metro Manila to handle P.O. data entry, EFT processing, and multi-entity procurement across global operations. The role requires rigorous data accuracy, cross-border awareness, and strong archival discipline.

You will support procurement officers, maintain vendor certificates in SEAM, and ensure compliance with audit standards while working in a hybrid setup in Quezon City.

Qualifications

• Experience with purchasing, data entry, or accounts administration in JD Edwards across multi-entity environments.
• High precision in processing variations, ledger coding, and payments.
• Ability to manage international time-zone workflows.
• Strict document archiving and procurement authorization compliance.
• Strong organizational skills to handle high-volume data.

Responsibilities

• Purchase Order & Variation Data Entry: Process and enter E5 purchase order variations in JDE accurately and within established SLAs across multiple regional company entities.
• EFT & One-Time Supplier Coding: Review, verify, and code EFT payment requests to enable one-time supplier creations and urgent disbursements.
• Open Commitment Management: Review purchase order ledgers and close open commitments in JDE upon operational request to ensure financial accuracy.
• System Certificate Maintenance (SEAM): Upload, index, and update vendor rate sheets, insurance details, and regulatory certificates in the SEAM database platform.
• Purchasing Officer Support: Assist Procurement Officers with raising standard purchase orders, foreign requisitions, and CAPEX orders during peak periods.
• Audit Compliance & Document Archiving: File, index, and archive all procurement records, quotes, and approvals to satisfy audit standards across global entities.

Skills

ERP systems (JDE)

Data entry accuracy

Cross-border workflows

Audit readiness

Time management

Tools

JD Edwards (JDE)

SEAM

MS Excel

Job description

Discover your 100% YOU with MicroSourcing!

Position: Purchasing Administrator

Location: Eastwood, Libis, Quezon City

Work setup & shift: Hybrid | Day Shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, paid time off with cash conversion, and group life insurance.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Benefit from flexible work arrangements that help you balance work and life.
• Career Growth: Take advantage of continuous learning and career advancement opportunities.
• Inclusive Teamwork: Join a team that celebrates diversity and fosters an inclusive culture.

Your Role

As an Purchasing Administrator, you will:

• Purchase Order & Variation Data Entry: Process and enter E5 purchase order variations in JDE accurately and within established SLAs across multiple regional company entities.
• EFT & One- Time Supplier Coding: Review, verify, and code Electronic Funds Transfer (EFT) payment requests to enable one-time supplier creations and urgent disbursements.
• Open Commitment Management: Review purchase order ledgers and close open commitments in JDE upon operational request to ensure financial accuracy.
• System Certificate Maintenance (SEAM): Upload, index, and update vendor rate sheets, insurance details, and regulatory certificates in the SEAM database platform.
• Purchasing Officer Support: Assist Procurement Officers with raising standard purchase orders, foreign requisitions, and capital expenditure (CAPEX) orders during peak periods.
• Audit Compliance & Document Archiving: File, index, and archive all procurement records, quotes, and approvals to satisfy internal and external audit standards across global entities.

What You Need

Non-negotiables

• Enterprise ERP Experience (JDE Focus): Proven experience conducting purchasing, data entry, or accounts administration in JD Edwards (JDE) across multi-entity logons.
• Procurement Data Accuracy: High precision in processing purchase variations, ledger coding, entity separations, and payment requisitions.
• Multi-Entity & Cross-Border Familiarity: Ability to manage workflows for different purchasing types (Standard POs, Foreign Requisitions, Capital Purchases) across international time zones.
• Audit & Compliance Discipline: Strict adherence to document archiving protocols and procurement authorization matrices to maintain audit readiness.
• Time Management & Autonomy: Strong organizational skills to prioritize incoming purchase requests and manage high-volume data queues efficiently.

Preferred Skills/expertise

• Practical exposure to vendor compliance software (e.g., SEAM or similar contractor/supplier registration tools).
• Understanding of international purchasing, foreign exchange (FX) requisitions, and multi-currency purchase orders.
• Prior experience in mining, resources, heavy industry, construction, or global supply chain sectors.
• Advanced MS Excel skills for compiling open commitment lists, variation tracking, and procurement log audits.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing believes that our strength lies in the diversity and talent of our people. We foster an inclusive culture that embraces all races, genders, ethnicities, abilities, and backgrounds. We provide space for different perspectives and offer opportunities for everyone to thrive.

At MicroSourcing, equality isn't just a slogan - it's our way of life. We don't just accept your unique, authentic self—we celebrate it and value every contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

Terms & conditions apply.