Administration Officer – Finance & Operations

MicroSourcing International; Quezon City; Sur place; PHP 670 000 - 1 004 000; Plein temps

Avantages offerts par ce poste

Healthcare on day 1

Dependent coverage

Paid time-off

Group life insurance

Performance bonuses

Résumé du poste

MicroSourcing International is seeking an Admin Officer - Finance to join the Global One, Eastwood site on onsite dayshift. The role involves LPG bulk reconciliations, PO creation, supplier payments, stocktake, and internal controls across finance operations.

Responsibilities include end-of-day reconciliations, invoicing, data preparation for tax invoices, supplier/contractor payments, ERP stocktakes, barcoding, and SOP development.

Responsabilités

• Bulk LPG Reconciliations and Invoicing
• Complete end-of-day trip reconciliations for Bulk LPG deliveries.
• Raise purchase orders (POs) for bulk LPG purchases.
• Manage Origin deliveries, including raising purchase orders at landed cost, receiving orders, and invoicing customers.
• Prepare data for Recipient Created Tax Invoices (RCTIs), investigate variances, and coordinate their resolution.
• Proactively engage with contractors to obtain the required documentation for reconciliation and dispute resolution.
• Supplier and Contractor Payments
• Process and receipt contractor payments for national bulk gas purchases.
• Manage payments for LPG cylinder contractors where no purchase order is required, including confirming deliveries by branch and updating rates.
• Raise purchase orders and process payments for national LPG cylinder contractors.
• Process payments to bulk gas suppliers.
• Inventory, Assets, and Stocktake Administration
• Consolidate stocktake data.
• Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders on resolution.
• Reconcile and upload monthly stocktake results into the Enterprise Resource Planning (ERP) system.
• Upload and register new barcodes for TrackAbout cylinder tracking.
• Prepare weekly driver compliance reports using Pronto and TrackAbout data.
• Controls and Processes
• Develop and maintain company Standard Operating Procedures (SOPs).
• Develop, implement, and maintain internal controls.
• Ensure adherence to company policies, controls, and procedures.
• Review systems and processes to identify opportunities for continuous improvement.
• Ad Hoc Duties and Projects
• Undertake other tasks, responsibilities, and ad hoc support as required.
• Assist with and contribute to ad hoc projects as assigned.

Description du poste

Discover your 100% YOU with MicroSourcing!

Position: Admin Officer - Finance

Location: Global One, Eastwood

Work set up & shift: Onsite, Dayshift

Why join MicroSourcing?

You’ll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Role And Responsibilities

• Bulk LPG Reconciliations and Invoicing
• Complete end-of-day trip reconciliations for Bulk LPG deliveries.
• Raise purchase orders (POs) for bulk LPG purchases.
• Manage Origin deliveries, including raising purchase orders at landed cost, receiving orders, and invoicing customers.
• Prepare data for Recipient Created Tax Invoices (RCTIs), investigate variances, and coordinate their resolution.
• Proactively engage with contractors to obtain the required documentation for reconciliation and dispute resolution.
• Supplier and Contractor Payments
• Process and receipt contractor payments for national bulk gas purchases.
• Manage payments for LPG cylinder contractors where no purchase order is required, including confirming deliveries by branch and updating rates.
• Raise purchase orders and process payments for national LPG cylinder contractors.
• Process payments to bulk gas suppliers.
• Inventory, Assets, and Stocktake Administration
• Consolidate stocktake data.
• Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders on resolution.
• Reconcile and upload monthly stocktake results into the Enterprise Resource Planning (ERP) system.
• Upload and register new barcodes for TrackAbout cylinder tracking.
• Prepare weekly driver compliance reports using Pronto and TrackAbout data.
• Controls and Processes
• Develop and maintain company Standard Operating Procedures (SOPs).
• Develop, implement, and maintain internal controls.
• Ensure adherence to company policies, controls, and procedures.
• Review systems and processes to identify opportunities for continuous improvement.
• Ad Hoc Duties and Projects
• Undertake other tasks, responsibilities, and ad hoc support as required.
• Assist with and contribute to ad hoc projects as assigned.

Salary And Benefits

• Salary - High Grade Compensation
• HMO Day 1 plus 2 free dependents
• Government Benefits
• Mandatory Leave benefits