Purchasing Officer

Suniway Group of Companies Inc.; Pasay; On-site; PHP 446,000 - 781,000; Full time

Job summary

Suniway Group of Companies Inc. in Pasay, Philippines, is seeking a diligent Purchaser to source, evaluate, and negotiate with suppliers to secure quality materials and services at competitive prices.

You will prepare, process, and monitor POs and other procurement documents to support smooth operations. Collaborate with warehouse and finance teams to ensure timely delivery, accurate invoicing, and cost control.

Qualifications

• Familiar with construction and IT materials is an advantage.
• 1–2 years of experience in purchasing or procurement.
• Experience in comparing at least three suppliers for each purchase requirement.
• Background in procurement of construction and telecommunications materials preferred.
• Strong knowledge of supplier sourcing, negotiation, and cost analysis.
• Familiar with purchase orders, quotations, invoices, delivery receipts, and other procurement documents.
• Proficient in Microsoft Office; experience in Odoo or a similar ERP system is an advantage.
• Detail-oriented, organized, and able to manage multiple tasks efficiently.

Responsibilities

• Source, evaluate, and negotiate with suppliers to secure quality materials, supplies, and services at competitive prices.
• Prepare, process, and monitor Purchase Orders (POs) and other procurement documents.
• Ensure timely procurement and delivery of required items based on operational needs.
• Maintain updated supplier records, price lists, quotations, and procurement files.
• Coordinate with warehouse and operations teams regarding inventory levels, replenishment, and item requirements.
• Conduct supplier screening and performance evaluation based on quality, delivery timeliness, pricing stability, and service capability.
• Build and maintain long-term supplier relationships, including price agreements, discount negotiations, and framework arrangements.
• Handle procurement-related concerns such as price discrepancies, delivery delays, incorrect specifications, out-of-stock items, and missing documents.
• Review and verify the completeness and accuracy of quotations, delivery receipts, invoices, billing statements, and contracts.
• Coordinate with the Finance Department for invoice follow-up, reconciliation, and payment processing.
• Monitor procurement costs and recommend cost-saving strategies such as price comparisons, alternative materials, and bulk purchase options.
• Ensure that all procurement activities are compliant with company policies, SOPs, and audit requirements.
• Assist in creating and maintaining product and material codes (SKUs) for proper tracking and system accuracy.
• Support budget planning by providing procurement cost forecasts and price trend analysis.
• Participate in process improvements and system enhancement initiatives, including procurement and inventory systems such as Odoo.
• Perform other purchasing-related duties as assigned.

Skills

Supplier sourcing

Negotiation

Cost analysis

Tools

Microsoft Office

Odoo

Job description

Key Responsibilities

• Source, evaluate, and negotiate with suppliers to secure quality materials, supplies, and services at competitive prices.


• Prepare, process, and monitor Purchase Orders (POs) and other procurement documents.


• Ensure timely procurement and delivery of required items based on operational needs.


• Maintain updated supplier records, price lists, quotations, and procurement files.


• Coordinate with warehouse and operations teams regarding inventory levels, replenishment, and item requirements.


• Conduct supplier screening and performance evaluation based on quality, delivery timeliness, pricing stability, and service capability.


• Build and maintain long-term supplier relationships, including price agreements, discount negotiations, and framework arrangements.


• Handle procurement-related concerns such as price discrepancies, delivery delays, incorrect specifications, out-of-stock items, and missing documents.


• Review and verify the completeness and accuracy of quotations, delivery receipts, invoices, billing statements, and contracts.


• Coordinate with the Finance Department for invoice follow-up, reconciliation, and payment processing.


• Monitor procurement costs and recommend cost-saving strategies such as price comparisons, alternative materials, and bulk purchase options.


• Ensure that all procurement activities are compliant with company policies, SOPs, and audit requirements.


• Assist in creating and maintaining product and material codes (SKUs) for proper tracking and system accuracy.


• Support budget planning by providing procurement cost forecasts and price trend analysis.


• Participate in process improvements and system enhancement initiatives, including procurement and inventory systems such as Odoo.


• Perform other purchasing-related duties as assigned.

Qualifications

• Familiarity with Construction and IT materials is an advantage.


• At least 1-2 years of relevant experience in purchasing or procurement


• Must have experience in comparing at least three (3) suppliers for each purchase requirement


• Preferably with a background in procurement of construction and telecommunications materials


• Strong knowledge of supplier sourcing, negotiation, and cost analysis


• Familiar with purchase orders, quotations, invoices, delivery receipts, and other procurement documents


• Proficient in Microsoft Office; experience in Odoo or a similar ERP system is an advantage


• Detail-oriented, organized, and able to manage multiple tasks efficiently