Purchasing Associate

Clark Development Corporation; Mabalacat; On-site; PHP 240,000 - 360,000; Full time

Job summary

Clark Development Corporation is seeking a qualified professional for Purchasing and Procurement responsibilities. The role involves receiving and reviewing Purchase Requests for Special and Service Orders, canvassing suppliers, and preparing Purchase Orders in accordance with policy and specifications.

Candidate should have 1-2 years of relevant experience, a related degree, and proficiency in MS Office; ERP systems experience is advantageous.

Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Operations Management, or a related field.
• 1-2 years of relevant experience in purchasing, procurement, supply chain, or admin purchasing.
• Experience with supplier canvassing, quotation comparison, and Purchase Order processing is preferred.
• Proficient in Microsoft Office or equivalent productivity tools.
• Experience using ERP, procurement, inventory, or procurement systems is an advantage.
• Good written and verbal communication skills.

Responsibilities

• Receive and review approved Purchase Requests for Special and Service Orders and verify completeness.
• Canvass prices from accredited and potential suppliers and obtain quotations.
• Prepare and issue Purchase Orders based on approvals and ensure accurate recording in the database.
• Maintain documentation of purchase requests, quotations, and purchase orders.

Skills

Communication skills

MS Office

ERP experience

Education

Bachelor's degree in SCM / related field

Associate Degree

Tools

ERP systems

Procurement software

Job description

• Receive and review approved Purchase Requests for Special and Service Orders.
• Verify the completeness of Purchase Requests, including item/service descriptions, specifications, quantities, required dates, and other relevant requirements.
• Accurately encode all received and approved Purchase Requests into the company's internal database.
• Clarify incomplete, unclear, or conflicting requirements with the Requesting Department before proceeding with canvassing.
• Ensure that purchasing activities are processed in accordance with established company policies, approval requirements, and purchasing procedures.

Supplier Canvassing and Quotation Management

• Canvass prices for received Purchase Requests from accredited and potential suppliers.
• Identify appropriate suppliers based on product/service availability, quality requirements, price, lead time, service capability, and other applicable criteria.
• Obtain supplier quotations and ensure that quotations contain sufficient information for evaluation.
• Coordinate with Requesting Departments to ensure that the required quality, technical, and service specifications are properly understood and reflected in supplier quotations.
• Compare supplier quotations based on price, specifications, lead time, payment terms, delivery arrangements, and overall suitability.
• Provide completed canvassed quotations and relevant supporting information to the Purchasing Administrator for checking and evaluation.
• Maintain proper documentation of quotations and supplier canvassing activities.

Purchase Order Preparation and Processing

• Prepare and create Purchase Orders based on approved Purchase Requests and authorized purchasing decisions.
• Ensure that Purchase Orders accurately reflect approved specifications, quantities, prices, supplier information, delivery requirements, and agreed terms.
• Issue approved Purchase Orders to suppliers within the required timeline.
• Encode all issued Purchase Orders accurately into the internal database.
• Maintain complete and accurate records of Purchase Requests, quotations, Purchase Orders, and related purchasing documents.

Job Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Operations Management, or a related field.
• Relevant experience in purchasing, procurement, supply chain, or administrative purchasing.
• Experience in supplier canvassing, quotation comparison, and Purchase Order processing is preferred.
• Proficient in Microsoft Office or equivalent productivity tools.
• Experience using ERP, purchasing, inventory, or procurement systems is an advantage.
• Good written and verbal communication skills.

Strong organizational and documentation skills.

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Job Overview

Company OUTBACK FIVE STAR CLARK PHILS. INC.

Employment Type Full-Time

Experience 1-2 Years

Education Associate Degree

Personnel Needed 1 Open

Category Operations & Logistics

Services Supply Chain Management, Procurement