Purchasing Assistant (Urgent Hiring)

Intellismart Technology Inc.; Quezon City; On-site; PHP 201,000 - 335,000; Full time

Job summary

Intellismart Technology Inc. is seeking a proactive Purchasing Assistant to support our procurement operations in Metro Manila.

You will source reliable vendors, manage purchase orders, monitor inventory levels, and ensure timely deliveries to keep our operations efficient and cost‑effective. Key duties include vendor research and negotiation, forecasting stock needs from consumption data, end‑to‑end PO management, and collaboration with warehouse staff to reconcile deliveries.

Qualifications

• Bachelor’s degree in a related business field such as supply chain, business administration or accounting.
• 6 months to 1 year of hands-on purchasing, procurement, or inventory control experience.
• Solid understanding of purchasing procedures, inventory management, and supply chain workflows.
• Familiarity with MS Office (especially Excel) and ERP or inventory management software.
• Strong negotiation, problem-solving, and organizational skills with clear communication.
• Experience in retail or warehouse logistics environments.
• Proven track record in cost-reduction or successful vendor negotiations.
• High attention to detail and ability to multitask in a fast-paced setting.

Responsibilities

• Conduct vendor research and selection to optimize costs and build long-term supplier relationships.
• Utilize consumption data to forecast stock and determine purchasing needs.
• Manage end-to-end purchase orders and oversee shipping/delivery schedules.
• Coordinate with warehouse staff to reconcile deliveries and resolve discrepancies.
• Assist procurement with invoice reconciliation, vendor payments, and reporting tasks.

Skills

Vendor Research & Evaluation

Purchase Order Management

Inventory Control & Forecasting

Cost Reduction & Negotiation

Logistics & Shipping Coordination

Cross-functional Communication

Record Keeping & Data Analysis

Education

Bachelor’s Degree in Supply Chain Management, Business Administration, Accounting, or related field

Tools

MS Excel

ERP software

Job description

Job Summary

We are looking for a proactive Purchasing Assistant to support our procurement operations. In this role, you will play a crucial part in streamlining our supply chain by sourcing reliable vendors, managing purchase orders, monitoring inventory levels, and ensuring timely deliveries to keep our operations running smoothly and cost-effectively.

Key Responsibilities

• Conduct comprehensive vendor research and selection to optimize costs, enhance profitability, and boost operational efficiency. Build and maintain cordial, long-term working relationships with suppliers while supervising their performance.
• Utilize quarterly and annual consumption data to determine purchasing needs, forecast stock requirements, and execute effective inventory management.
• Manage end-to-end purchase orders, oversee shipping and delivery schedules, and maintain accurate, up-to-date purchasing records.
• Coordinate closely with warehouse staff to reconcile physical deliveries against purchase orders, promptly identifying and resolving any discrepancies or damaged goods.
• Assist the procurement team with invoice reconciliation, vendor payment coordination, and general reporting tasks.

Job Qualifications

• Bachelor’s Degree in Supply Chain Management, Business Administration, Accounting, or a related business course.
• Minimum of 6 months to 1 year of hands-on work experience in purchasing, procurement, or inventory control.
• Solid understanding of purchasing procedures, inventory management principles, and supply chain workflows.
• Familiarity with MS Office (especially Microsoft Excel) and enterprise resource planning (ERP) or inventory management software.
• Strong negotiation, problem-solving, and organizational skills, complemented by clear and professional verbal and written communication.
• Experience working in a retail, or warehouse logistics environment.
• Proven track record in cost-reduction initiatives or successful vendor negotiations.
• High attention to detail and ability to multitask in a fast-paced environment.

Key Skills

• Vendor Research & Evaluation
• Purchase Order Management
• Inventory Control & Forecasting
• Cost Reduction & Negotiation
• Logistics & Shipping Coordination
• Cross-functional Communication
• Record Keeping & Data Analysis