Purchasing Assistant

MAXIPACIFIC CORP.; Pasig; On-site; PHP 167,000 - 335,000; Full time

Job summary

MAXIPACIFIC CORP. in Pasig, Philippines, is seeking a Purchasing/Procurement Assistant to manage purchase orders, coordinate with suppliers, and oversee inventory, documentation, and delivery tracking. The role also provides general admin support and requires driving a manual vehicle.

The successful candidate will ensure accurate orders, timely deliveries, and well-organized records for audit readiness, while collaborating with warehouse and suppliers to maintain operational efficiency.

Qualifications

• Experience with purchase order processing and supplier coordination.
• Strong skills in inventory control and stock management.
• Proficient in documenting invoices, receipts, contracts, and supplier data.
• Ability to track deliveries and coordinate with warehouse teams.
• Experience with data entry and weekly reporting tasks.
• Must be able to drive a manual 4-wheel vehicle.

Responsibilities

• Create and process PRF and PO with accurate quantities and prices.
• canvass prices, request quotations, and negotiate with vendors.
• Monitor stock levels, perform regular counts, and plan replenishment.
• Maintain organized records of invoices, receipts, contracts, and supplier details.
• Follow up on delivery schedules and coordinate with warehouse teams.
• Support with data entry and weekly pending reports.
• Drive a manual vehicle as required for duties.

Skills

Purchase order management

Supplier coordination

Inventory control

Documentation & filing

Delivery tracking

Administrative support

Manual driving

Job description

Key responsibilities

• Purchase Order Management: Creating and processing Purchase Requests (PRF) and Purchase Orders (PO), ensuring all details like quantities and prices are accurate.

• Supplier Coordination: Canvassing prices, requesting quotations, and negotiating with vendors to secure the best value and quality for the company.

• Inventory Control: Monitoring stock levels, conducting regular counts, and identifying when supplies need to be replenished to prevent operational delays.

• Documentation & Filing: Maintaining organized digital and physical records of invoices, receipts, contracts, and supplier information for audit readiness.

• Delivery Tracking: Following up with suppliers on delivery schedules and coordinating with the warehouse or receiving team to verify that goods arrive in good condition.

• Administrative Support: Assisting with general office tasks like data entry, encoding SKU records, and preparing weekly reports on pending

• Can drive manual 4 wheels is a must