Purchasing Assistant

Jobtailor; Pampanga; On-site; PHP 279,000 - 558,000; Full time

Job summary

Jobtailor is seeking a procurement-minded professional in the Philippines to generate and process purchase orders, ensure policy compliance, and maintain strong vendor relationships. The role requires clear communication, meticulous record-keeping, and reliable performance tracking against SLA and KPI targets.

The candidate should demonstrate strong negotiation, organizational, and analytical skills to drive timely deliveries and accurate reporting across purchasing activities.

Qualifications

• Must be people-oriented with a results-driven mindset.
• Excellent active listening, negotiation and presentation skills.
• Ability to build and manage relationships at all levels of the company.

Responsibilities

• Generate and process purchase orders accurately and efficiently.
• Ensure that all purchase orders comply with company policies and procedures.
• Establish and maintain positive relationships with vendors.
• Communicate effectively with vendors.
• Monitor the full process with suppliers and hold them accountable to SLA’s and KPI’s.
• Keep internal systems up to date.
• Maintain organized and up-to-date records of purchase orders, invoices, contracts, and related documentation.
• Prepare and distribute necessary reports on purchasing activities.
• Ensure Order Accuracy and On-Time Delivery.
• Evaluate vendor performance based on on-time delivery, product quality, and responsiveness to inquiries.

Skills

People oriented

Negotiation

Presentation skills

Interpersonal relationships

Networking

Communications skills

Organizational skills

Analytical skills

Problem-solving skills

Prioritization & delegation

Job description

• Generate and process purchase orders accurately and efficiently.
• Ensure that all purchase orders are in compliance with company policies and procedures.
• Establish and maintain positive relationships with vendors.
• Communicate effectively with vendors.
• Monitor full process with the suppliers and holding them accountable to SLA’s and KPI’s.
• Make sure internal system always up to date.
• Maintain organized and up-to-date records of purchase orders, invoices, contracts, and related documentation.
• Prepare and distribute necessary reports on purchasing activities.
• Order Accuracy.
• On-Time Delivery.
• Evaluate vendor performance based on factors such as on-time delivery, product quality, and responsiveness to inquiries.

Requirements

• People oriented and results driven
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• Effective relationship building, networking and influencing skills
• Excellent communications skills – written, verbal and interpersonal - with an ability to tailor communication style to diverse audiences
• Excellent organisational skills and attention to detail
• Strong analytical and problem-solving skills
• Ability to prioritise tasks and to delegate them when appropriate
• Ability to identify, analyse and develop effective solutions to problems
• Ability to act with integrity, professionalism, and confidentiality.

Core Competencies

Demonstrates strong vendor management and purchasing skills, ensuring compliance with company policies while maintaining organized records and effective communication. Capable of analyzing vendor performance and delivering accurate reports on purchasing activities.