Purchasing Administrator

Gund Co.; Mexico; On-site; PHP 2,776,063 - 4,009,870; Full time

Job summary

The Gund Company is seeking a Purchasing Administrator to perform purchasing tasks with minimal supervision across U.S., Mexico, and Canada facilities. This role handles PO entry, ERP data management, and daily vendor interactions using VISUAL ERP and other systems.

The candidate will support continuity of raw material supply, process purchase requirements, and expedite orders while maintaining strong communication with internal customers and vendors in both English and Spanish.

Qualifications

• Proficiency in MS Office at an intermediate level.
• Experience entering data into ERP systems; VISUAL ERP preferred.
• Attention to detail and desire to meet internal/external requirements.
• Problem-solving skills and process improvement experience.
• Ability to speak and write in Spanish and English for communication with vendors and stakeholders.

Responsibilities

• Ensure continuity of raw material supply for U.S., Mexico, and Canada facilities.
• Execute the Purchase Order Process following the Purchase Requirements Process.
• Execute Vendor Acknowledgement Process for compliance and inform scheduling/customer service of deviations.
• Expedite supplier orders via the Vendor Order Expediting Process as needed.
• Interact with suppliers daily.
• Review inventories and place orders as required.
• Track the status of orders.
• Follow the corrective action process for damaged goods from vendor or carrier.

Skills

MS Office

Data entry into ERP systems

Attention to detail

Problem solving

Bilingual Spanish/English

Education

Bachelor’s Degree or equivalent

Tools

VISUAL ERP system

Job description

The Gund Company: Take Care of Each Other, Take Care of the Customer and Take Care of the Business

Job Summary

The Purchasing Administrator will be capable of performing Purchasing-specific tasks independent of regular supervision. Activities will include work assignments that require a general knowledge of purchasing activities and a general knowledge of the VISUAL system. Normal activities will include daily entry of purchase orders for all U.S., Mexico, and Canada facilities and maintenance electronic filing systems and databases activities, and a regular interface with internal customers and vendors. Individual and/or team responsibility for project assignments is a regular part of this role.

Summary of Essential Job Functions

• Ensure continuity of raw material supply for all U.S., Mexico, and Canada facilities per the Transactional Purchasing Process.
• Execute the Purchase Order Process following the Purchase Requirements Process for all U.S., Mexico, and Canada facilities.
• Execute the Vendor Acknowledgement Process for compliance and inform scheduling and customer service of any deviations.
• Expedite supplier orders via the Vendor Order Expediting Process as needed.
• Interact with suppliers daily.
• Review inventories and order as required.
• Track the status of any orders.
• Follow the corrective action process for damaged goods from vendor or carrier.

Requirements

Qualifications and Competencies

• Proficiency in the use of MS Office software at an intermediate level.
• Experience entering data into any integrated, automated Enterprise Resource Planning systems is required. Experience with VISUAL ERP system is preferred.
• Attention to detail and strong desire to meet both internal and external customer requirements.
• Demonstrated problem-solving skills and experience administering and improving functional processes.
• Attention to detail and strong desire to meet both internal and external customer requirements.
• Ability to speak and write in both Spanish and English to effectively communicate with internal vendors, external vendors and stakeholders is required.

Education and Experience

• Bachelor’s Degree or equivalent

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers; talk and hear.

Work Environment

The work environment is typical of most office environments; occasionally, the position will be required to be on the manufacturing floor. The noise level in the work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.