Procurement & Logistics Specialist

REMOTE STAFF, INC.; Philippines; Remote; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Remote work

SSS/Philhealth/Pag-IBIG coverage

Flexible shifts

Job summary

REMOTE STAFF, INC. is seeking a Procurement & Logistics Specialist for 100% remote work from the Philippines. The role covers vendor management, price list normalization, PO lifecycle, RFQs, and accounts payable via QuickBooks Online, with a focus on on-time delivery and cost data accuracy.

You will manage vendor data, ensure 3-way matching, optimize freight options, and maintain project timelines across multiple client projects in a remote setup. Strong English and Excel skills are essential.

Qualifications

• 2+ years in procurement, purchasing, or AP.
• Advanced Excel with lookups, pivots, and tracking sheets.
• Hands-on QuickBooks Online experience.
• Experience with ProcureDesk or similar platform (Coupa, Procurify, SAP Ariba).
• Understanding of procure-to-pay, RFQ, PO lifecycle, and 3-way matching.
• Relentless follow-through with vendors and carriers.
• Excellent written and spoken English.

Responsibilities

• Own relationships with vendors and distributors and keep things moving.
• Maintain a clean vendor/distributor database with contacts, pricing, terms, accounts.
• Maintain and normalize vendor price lists and catch price changes.
• Chase vendors to confirm orders, hit commitments, and ensure on-time delivery.
• Create purchase requisitions, convert to POs, send RFQs, and manage full PO lifecycle.
• Track project orders, shipments, freight, and coordinate to align with install schedules.
• Manage procurement inbox and route requests to keep communications moving.
• Enter and code vendor bills in QuickBooks Online and reconcile statements.

Skills

Procurement

Advanced Excel

QuickBooks Online

Tools

ProcureDesk

Coupa

Procurify

SAP Ariba

Job description

JO 16794|Procurement & Logistics Specialist

Job Status:Full-time (40hrs/week)
Work Schedule:8:00 PM - 5:00 AM PhilippineTime
Why Choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Reminders:

• Applying to Remote Staff is 100% FREE

• Processing your application is 100% FREE

• We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

Responsibilities:

• Own relationships with our vendors and distributors — be the point of contact who keeps things moving
• Maintain a clean, current vendor and distributor database: contacts, pricing, terms, account numbers, and rep info, kept up to date as things change
• Maintain and normalize vendor price lists — catch price changes, keep our cost data accurate and version-controlled
• Hold vendors accountable: make sure they confirm orders, hit their commitments, and deliver on time — chase them when they don't

Procurement & PO lifecycle

• Create purchase requisitions from project needs and convert approved requisitions into POs
• Send RFQs, collect and compare quotes on price, lead time, and terms
• Create and issue POs in ProcureDesk and manage the full PO lifecycle from requisition to close — keeping every status current
• Match vendor bills to POs (3-way match) and flag discrepancies before anything gets paid

Project tracking, shipments & freight

• Understand each project's orders and timelines, and align purchasing and delivery to the install schedule
• Track equipment across every open project — what's ordered, shipped, landed, and outstanding
• Secure the most efficient shipping and freight — compare carrier/freight options and costs, don't just accept the default
• Monitor shipments, follow up on ship dates and backorders, and flag delays early so PMs can adjust
• Reconcile received goods against POs and packing lists; resolve short-ships and discrepancies

Inbox & communication

• Manage the procurement email inbox — keep it organized, triaged, and current so nothing slips
• Route requests, follow up on open threads, and keep vendor and internal communication moving

Accounts Payable (QBO)

• Enter and code vendor bills accurately in QuickBooks Online
• Reconcile vendor statements, resolve billing issues, and keep AP clean and current

What we're looking for

• 2+ years in procurement, purchasing, or AP — ideally with a shipping/logistics or project-coordination component
• Advanced Excel — lookups, pivot tables, and building clean tracking sheets from messy vendor data (a real filter, not a checkbox)
• Hands-on QuickBooks Online experience
• Experience with ProcureDesk or a comparable procurement/PO platform (Coupa, Procurify, SAP Ariba), or the ability to ramp fast
• Solid grasp of the procure-to-pay cycle, RFQ process, PO lifecycle, and 3-way matching
• Understands the requisition → PO → receipt → bill flow and where approvals fit
• Relentless follow-through — you chase vendors and carriers until things are resolved, not until you've sent one email
• Ability to read a project timeline and work backward to when equipment has to be ordered
• Strong organization — can keep a busy inbox, multiple open POs, and several project timelines straight at once
• Excellent written and spoken English

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.