Purchaser in Taguig

Dempsey Resource Management; Taguig; On-site; PHP 290,000 - 335,000; Full time

Job summary

Dempsey Resource Management is seeking a Purchaser to manage timely and cost-efficient procurement for our restaurant and commissary operations in the Philippines. You will source suppliers, issue POs, and ensure compliance with company policies while maintaining optimal inventory levels.

The role involves negotiating pricing, monitoring supplier performance, and coordinating deliveries. Ideal candidates have 2–3 years of purchasing experience in food-related sectors, strong Excel skills, and

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Hospitality Management, or related field.
• Minimum 2–3 years of purchasing experience, preferably in restaurants, hotels, food manufacturing, or commissary operations.
• Experience handling food, beverage, and restaurant operational supplies is highly preferred.
• Knowledge of ERP/POS (e.g. NetSuite) purchasing modules is an advantage.
• Proficient in Microsoft Excel and purchasing documentation.

Responsibilities

• Source, evaluate, and accredit suppliers that meet company standards for quality, pricing, and reliability.
• Prepare and issue Purchase Orders (POs) based on approved Purchase Requests.
• Ensure all purchases are properly authorized according to company approval limits.
• Monitor stock requirements from stores and commissary to prevent stock shortages or overstocking.
• Coordinate deliveries with suppliers and receiving personnel.
• Negotiate pricing, payment terms, rebates, and delivery schedules.
• Develop long-term relationships with key suppliers.
• Conduct regular supplier performance evaluations based on quality, delivery, pricing, and service.
• Resolve supplier issues, shortages, damaged goods, and delivery discrepancies.
• Obtain competitive quotations from multiple suppliers.
• Identify opportunities for cost savings without compromising product quality.
• Monitor market price fluctuations for food commodities and operational supplies.
• Recommend alternative products or suppliers when appropriate.
• Work closely with Store Operations to determine purchasing requirements.
• Monitor inventory levels and reorder points.
• Assist in reducing slow-moving, obsolete, and excess inventory.
• Coordinate emergency purchases when necessary.
• Maintain complete purchasing records and supplier documentation.
• Ensure all purchasing transactions comply with company policies and audit requirements.
• Update supplier price lists and product specifications.
• Assist Accounting in invoice reconciliation and supplier payment concerns.
• Prepare Regular Reports Including: Purchase summary, Supplier performance, Cost savings achieved, Price variance analysis, Outstanding Purchase Orders, Supplier accreditation status

Skills

Negotiation

Analytical thinking

Planning & organizing

Attention to detail

Supplier relationship mgmt

Cost awareness

Integrity & confidentiality

Time management

Communication

Problem solving

Education

Bachelor's Degree in Business Administration / Supply Chain Management / Hospitality Management

Tools

NetSuite ERP

Microsoft Excel

Job description

Position: Purchaser

Salary: 26k - 28k or up to 30k depending on qualifications

Department: Procurement / Supply Chain

Reports To: General Manager

Job Summary

The Purchaser is responsible for ensuring the timely, accurate, and cost-effective procurement of food, beverages, packaging materials, operating supplies, cleaning chemicals, and equipment required by the company's restaurants and commissary. The role manages supplier relationships, negotiates pricing, monitors inventory requirements, and ensures purchases meet the company's quality standards while maintaining optimal inventory levels.

Key Responsibilities

Procurement & Purchasing

• Source, evaluate, and accredit suppliers that meet company standards for quality, pricing, and reliability.
• Prepare and issue Purchase Orders (POs) based on approved Purchase Requests.
• Ensure all purchases are properly authorized according to company approval limits.
• Monitor stock requirements from stores and commissary to prevent stock shortages or overstocking.
• Coordinate deliveries with suppliers and receiving personnel.

Supplier Management

• Negotiate pricing, payment terms, rebates, and delivery schedules.
• Develop long-term relationships with key suppliers.
• Conduct regular supplier performance evaluations based on quality, delivery, pricing, and service.
• Resolve supplier issues, shortages, damaged goods, and delivery discrepancies.

Cost Management

• Obtain competitive quotations from multiple suppliers.
• Identify opportunities for cost savings without compromising product quality.
• Monitor market price fluctuations for food commodities and operational supplies.
• Recommend alternative products or suppliers when appropriate.

Inventory Coordination

• Work closely with Store Operations to determine purchasing requirements.
• Monitor inventory levels and reorder points.
• Assist in reducing slow-moving, obsolete, and excess inventory.
• Coordinate emergency purchases when necessary.

Documentation & Compliance

• Maintain complete purchasing records and supplier documentation.
• Ensure all purchasing transactions comply with company policies and audit requirements.
• Update supplier price lists and product specifications.
• Assist Accounting in invoice reconciliation and supplier payment concerns.

Reporting

Prepare Regular Reports Including

• Purchase summary
• Supplier performance
• Cost savings achieved
• Price variance analysis
• Outstanding Purchase Orders
• Supplier accreditation status

Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality Management, or related field.
• Minimum 2–3 years of purchasing experience, preferably in restaurants, hotels, food manufacturing, or commissary operations.
• Experience handling food, beverage, and restaurant operational supplies is highly preferred.
• Knowledge of inventory management systems and ERP/POS (i.e. NetSuite) purchasing modules is an advantage.
• Proficient in Microsoft Excel and purchasing documentation.

Required Competencies

• Strong negotiation skills
• Analytical and numerical ability
• Excellent planning and organization
• Attention to detail
• Supplier relationship management
• Cost-conscious mindset
• Integrity and confidentiality
• Time management
• Effective communication
• Problem-solving and decision-making

Key Performance Indicators (KPIs)

• Purchase cost savings achieved versus budget
• On-time procurement and supplier delivery rate
• Stock-out incidents
• Emergency purchase frequency
• Purchase Order processing turnaround time
• Supplier quality compliance
• Inventory turnover performance
• Purchase price variance
• Supplier performance rating
• Accuracy of purchasing documentation

Working Conditions

• Office-based with regular visits to restaurant (airport), supplier facilities, and warehouses.
• May require occasional travel for supplier accreditation, product sourcing, and market visits.
• Availability outside regular working hours may be required to address urgent procurement concerns.

Code- DRMI-00398