Proposal & Tender Coordinator (AU Constructions)*With 20K Signing Bonus

JACSS Dynamic Business Outsourcing Solutions & Services, Inc.; Quezon City; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

JACSS Dynamic Business Outsourcing Solutions & Services, Inc. is seeking a Proposal and Tender Specialist in Quezon City to lead the preparation of capability statements, EOIs, and tender submissions.

You will coordinate content with Project Managers, Estimators, and technical teams to ensure accurate, compliant documents presented on time. The role emphasizes managing templates, maintaining the Supporting Information Library, and delivering polished materials across marketing collateral.

Qualifications

• Experience in Building and Construction tender management.
• Strong MS Office and graphic/document tools.
• Excellent written communication.
• Ability to manage multiple priorities and meet deadlines.
• Experience with bid/tender processes is advantageous.

Responsibilities

• Lead end-to-end preparation of Capability Statements, EOIs, and tender submissions.
• Analyse tender specifications and translate requirements into structured responses.
• Develop written content with PMs, estimators, and technical teams.
• Prepare standardised responses for tender forms and compliance schedules.
• Edit and tailor staff CVs to align with project requirements.
• Oversee formatting, layout, and branding using InDesign, Word, and PDF tools.
• Coordinate final production, including PDF collation, printing, binding, and submission delivery.
• Prepare post-tender presentations for stakeholders.

Skills

MS Office 365

Adobe InDesign

Adobe Illustrator

PDF editing tools

Written communication

Time management

Stakeholder collaboration

Tools

InDesign

Illustrator

PDF editing tools

MS Word

Excel

PowerPoint

Job description

The Proposal and Tender Specialist is responsible for leading the preparation and submission of high-quality Capability Statements, Expressions of Interest (EOIs), prequalification documents, and tender responses.

This role ensures that all submissions are accurate, compliant, professionally presented, and delivered within required timeframes. The position works closely with the Estimating Team and internal stakeholders to coordinate content, manage documentation systems, and support broader business development initiatives.

Core Responsibilities

1. Tender & Submission Management

• Lead the end-to-end preparation of Capability Statements, EOIs, and tender submissions.

• Analyse tender specifications and translate requirements into structured response documents.

• Develop written content in collaboration with Project Managers, Estimators, and technical teams.

• Prepare standardised responses for tender forms and compliance schedules.

• Edit and tailor staff CVs to align with specific project requirements.

• Oversee formatting, layout, and document branding using InDesign, Microsoft Word, and PDF editing tools.

• Coordinate final production, including PDF collation, printing, binding, and submission delivery.

• Prepare post-tender presentations for internal and external stakeholders.

2. Estimating & Technical Support

• Participate in pre-tender meetings as required.

3. Content & Information Management

• Maintain and update the Supporting Information Library.

• Manage databases containing project histories and personnel profiles.

• Develop and refine base templates for project and staff profiles.

• Ensure all marketing and procurement documentation remains current and compliant.

• Continuously improve templates for usability and efficiency.

4. Marketing & Business Development Support

• Maintain company marketing collateral, including:

  • Capability Statements

  • Project Profiles

  • Reference Documentation

• Ensure brand consistency across all proposal materials.

• Develop visually engaging documents incorporating tables, graphs, and imagery.

5. Quality, Compliance & Systems

• Adhere to the company's Management Systems and procedures.

• Contribute to the development and continuous improvement of internal processes.

• Apply lessons learned from previous tenders to strengthen future submissions.

• Report any issues that may significantly impact deadlines or expectations.

• Participate in bi-annual performance reviews.

6. Collaboration & Professional Conduct

• Build effective working relationships across all levels of the organisation.

• Respond promptly to stakeholder enquiries.

• Provide guidance and mentoring to team members where required.

• Represent the organisation professionally within the industry.

7. Safety & Environment

• Support and promote a strong safety culture.

• Uphold company values and foster a positive workplace environment.

Skills & Experience

• Previous experience in the Building and Construction industry.

• Strong capability in MS Office/Microsoft 365 (Word, PowerPoint, Excel) Adobe (InDesign, Illustrator, PDF editing tools).

• Excellent written communication and relationship management skills.\

• Strong coordination and time management skills, and ability to work independently

• Capacity to manage multiple competing priorities, prioritise tasks and meet strict deadlines

• Strong team player with analytical, organisational and problem-solving abilities

• Previous experience in a similar role and understanding of bid and tender management/tender processes will be advantageous