Contracts Coordinator

IT Squarehub Global Services Corporation; Manila; On-site; PHP 400,000 - 650,000; Full time

Job summary

IT Squarehub Global Services Corporation invites applications for a Contracts Coordinator role to support an Australian construction project from Manila. The position coordinates and maintains contracts, subcontractor documentation, variances, claims, and compliance records with Project Managers and stakeholders.

The ideal candidate will have construction contracts administration experience, strong English communication, and proficiency with MS Office.

Qualifications

• Experience in construction contracts administration or related role.
• Experience in the construction industry.
• Strong understanding of project documentation and contract administration processes.
• Experience coordinating with subcontractors, suppliers, consultants, and project management teams.
• Strong attention to detail and excellent organizational skills.
• Excellent written and verbal English communication skills.
• Strong ability to manage multiple tasks, deadlines, and documentation simultaneously.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with document management and construction project management systems.

Responsibilities

• Coordinate and maintain construction contracts and related documentation
• Assist in the preparation, administration, and maintenance of subcontractor and supplier agreements
• Maintain accurate contract registers, trackers, and project records
• Monitor contract requirements, key dates, deliverables, and contractual obligations
• Coordinate and maintain documentation relating to contract variations and change orders
• Assist with progress claims, payment documentation, purchase orders, and invoices
• Support the preparation and tracking of extensions of time (EOTs), notices, claims, and other contractual documentation as required
• Collect, verify, and maintain subcontractor compliance documentation, including licences, insurance certificates, and other required records
• Coordinate document submissions, approvals, and follow-ups with subcontractors, suppliers, consultants, and internal project teams
• Maintain organized electronic filing and document control systems

Skills

Contract administration

Attention to detail

Organizational skills

English communication

Multitasking

Tools

Excel

Word

Outlook

Job description

About the role

The Contracts Coordinator will provide contractual, commercial, and administrative support to an Australian construction company. The role is responsible for coordinating and maintaining construction contracts, subcontractor documentation, variations, claims, compliance requirements, and contract records. The successful candidate will work closely with Project Managers, Contracts Managers, subcontractors, suppliers, consultants, and other stakeholders to ensure that contractual processes, documentation, deadlines, and compliance requirements are properly managed, documented, and followed through.

Key responsibilities

• Coordinate and maintain construction contracts and related documentation

• Assist in the preparation, administration, and maintenance of subcontractor and supplier agreements

• Maintain accurate contract registers, trackers, and project records

• Monitor contract requirements, key dates, deliverables, and contractual obligations

• Coordinate and maintain documentation relating to contract variations and change orders

• Assist with progress claims, payment documentation, purchase orders, and invoices

• Support the preparation and tracking of extensions of time (EOTs), notices, claims, and other contractual documentation as required

• Collect, verify, and maintain subcontractor compliance documentation, including licences, insurance certificates, and other required records

• Coordinate document submissions, approvals, and follow-ups with subcontractors, suppliers, consultants, and internal project teams

• Maintain organized electronic filing and document control systems

About you

• Previous experience in construction contracts administration, contracts coordination, commercial administration, or a related role

• Previous experience working within the construction industry

• Strong understanding of construction project documentation and contract administration processes

• Experience coordinating with subcontractors, suppliers, consultants, and project management teams

• Strong attention to detail and excellent organizational skills

• Excellent written and verbal English communication skills

• Strong ability to manage multiple tasks, deadlines, and documentation simultaneously

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook

• Familiarity with document management and construction project management systems

• Strong follow-through and ability to monitor outstanding requirements until completion