Property Management Admin – Real Estate Support (Onsite, HMO Day 1)

Brainbox; Angeles; Vor Ort; PHP 446.000 - 670.000; Vollzeit

Benefits dieser Stelle

HMO on day 1

Paid time off

37.5h week with free weekends

International career growth

Zusammenfassung

Brainbox is seeking a Property Management Administrator to support an Australian real estate team with daily administration of rental and portfolio. You will handle invoicing, coordinate maintenance requests, and maintain tenancy and owner records so the onshore team can focus on clients and properties.

The role requires experience in real estate administration, invoicing, and coordination with contractors, with strong English communication and attention to detail.

Qualifikationen

• Experience in real estate administration or property management.
• Experience with invoicing, accounts processing."],
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Aufgaben

• Process creditor and supplier invoices in the property management system.
• Prepare and issue invoices to owners, tenants and owners corporations.
• Reconcile payments, receipts and owner disbursements.
• Monitor rent and levy arrears and send reminders.
• Assist with end-of-month reporting and owner statements.
• Log and track maintenance requests from tenants and owners.
• Obtain quotes from contractors and issue work orders once approved.
• Follow up with tradespeople to confirm attendance and completion.
• Keep tenants, owners and property managers updated on job progress.
• Maintain the contractor database, including insurance and licence details.
• Update tenancy, owner and property records in the CRM and property management software.
• Prepare lease documents, renewals, notices and rent review letters.
• Schedule routine inspections, ingoing and outgoing condition reports.
• Track compliance items such as smoke alarm servicing and insurance renewals.
• Assist with levy notices, owners corporation correspondence and meeting documentation.
• Coordinate common property maintenance and contractor records.
• Maintain strata roll and lot owner details.
• Manage shared inboxes and respond to routine enquiries.
• File and maintain documents to agency standards.
• Support the property management team with ad hoc administrative tasks.

Kenntnisse

Invoicing

Accounts processing

Maintenance coordination

Real estate administration

English proficiency

Microsoft Office / Google Workspace

Tools

PropertyMe

Console Cloud

PropertyTree

REST

Strata Master

Jobbeschreibung

Brainbox is seeking a Property Management Administrator to support an Australian real estate team with daily administration of rental and portfolio. You will handle invoicing, coordinate maintenance requests, and maintain tenancy and owner records so the onshore team can focus on clients and properties.

The role requires experience in real estate administration, invoicing, and coordination with contractors, with strong English communication and attention to detail.