Property Management Admin Associate — Onsite Growth

Smartsourcing; Philippines; On-site; PHP 201,000 - 312,000; Full time

Benefits offered by this job

Healthcare from Day 1 for you and your

Free lunch and barista-crafted coffee

5-day Christmas Leave

Subsidized gym membership

Job summary

Smartsourcing is seeking a full-time, onsite PM Admin Associate to support day-to-day property management operations. You will handle admin tasks for four PMs, a BDM, and a VA, ensuring accuracy and timely delivery across communications and documentation.

The role requires organizing inbound/outbound communications, basic accounting, and compliance with Healthy Homes standards, while helping the team grow the portfolio and maintain brand standards.

Qualifications

• Bachelor-level education preferred; background in business admin, real estate or property management.
• Experience in property management administration required with basic accounting knowledge.
• Experience in multi-property-manager environments strongly preferred.

Responsibilities

• Manage reception duties, inbound calls, and front-line enquiries with a professional manner.
• Monitor shared property management email inboxes and triage inquiries promptly.
• Provide day-to-day admin support to PMs, BDM, and wider team.
• Prepare, format, and process property management documentation accurately.
• Prioritise a high volume of tasks without dropping items.
• Identify and pick up work proactively without direction.
• Perform daily financial reconciliation and maintain records.
• Coordinate with suppliers/contractors via Tapi; liaise with Bond Centre as required.
• Support website and social media updates using Canva/Adobe tools.

Skills

Property management administration

Basic accounting knowledge

Communication skills

Multitasking

Education

College-level education preferred

Background in Business Administration

Background in Real Estate/Property Management

Tools

Tapi

Monday.com

Canva

Adobe Creative Suite

Job description

Smartsourcing is seeking a full-time, onsite PM Admin Associate to support day-to-day property management operations. You will handle admin tasks for four PMs, a BDM, and a VA, ensuring accuracy and timely delivery across communications and documentation.

The role requires organizing inbound/outbound communications, basic accounting, and compliance with Healthy Homes standards, while helping the team grow the portfolio and maintain brand standards.