Property Compliance Coordinator — Real Estate

CITIHUB ENTERPRISE, INC.; Manila; On-site; PHP 223,000 - 357,000; Full time

Job summary

CITIHUB ENTERPRISE, INC. is seeking an Administrative/Compliance Assistant in Manila to help monitor property-related documents, permits, licenses, and regulatory requirements.

You will support government and legal offices with document preparation and submission, maintain confidential records, and coordinate across departments. The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to work independently while handling multiple supervisors.

Qualifications

• Bachelor's degree in Legal Management or Real Estate Management.
• Fresh graduates with strong organizational and administrative skills are welcome to apply.
• Knowledge of government agencies and basic regulatory requirements is an advantage.
• Highly organized and detail-oriented, with strong documentation and record-keeping skills.
• Good written and verbal communication skills.

Responsibilities

• Assist in monitoring property-related documents, requirements, and transactions.
• Provide administrative and documentation support to the Government Compliance Officer, Liaison Officer, and Legal Officer.
• Assist in preparation, organization, and submission of documents to government agencies and other external offices.
• Monitor permits, licenses, registrations, certifications, and other compliance requirements, including renewal and expiration dates.
• Maintain an organized filing and monitoring system for compliance, legal, corporate, and property-related documents.
• Prepare letters, endorsements, certifications, reports, monitoring sheets, and other documents as required.
• Assist in following up pending applications, permits, registrations, and other transactions with concerned government offices and external parties.
• Coordinate with different departments regarding documentary and compliance requirements.
• Assist in organizing contracts, legal documents, correspondence, notices, and other supporting documents.
• Conduct basic research regarding government regulations, compliance requirements, and property-related concerns when needed.
• Prepare regular status reports and updates regarding pending requirements and assigned tasks.
• Attend meetings, inspections, and external transactions when assigned.
• Maintain confidentiality of sensitive company, legal, financial, and property-related information.
• Perform other administrative, compliance, and related duties as may be assigned by Management.

Skills

Organizational skills

Documentation

Written and verbal communication

Time management

Independent work

Coordination

Follow-up

Discretion/confidentiality

Education

Bachelor's Degree in Legal Management or Real Estate Management

Tools

MS Office

Job description

CITIHUB ENTERPRISE, INC. is seeking an Administrative/Compliance Assistant in Manila to help monitor property-related documents, permits, licenses, and regulatory requirements.

You will support government and legal offices with document preparation and submission, maintain confidential records, and coordinate across departments. The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to work independently while handling multiple supervisors.