Property Admin Supervisor

Finden Technologies Inc.; Pasig; On-site; PHP 446,000 - 781,000; Full time

Job summary

Finden Technologies Inc. is seeking a Property Admin Supervisor to oversee condo property day-to-day management, maintenance, and administration in Metro Manila.

The role focuses on maintaining property compliance, occupancy, and asset value while coordinating repairs, contracts, and records. The incumbent will lead marketing efforts to attract buyers or tenants, assist viewing, manage tenant documentation and rent administration, and liaise with government offices for post-sale turnover.

Qualifications

• Graduate of any business course.
• 4 years of supervisory work experience.
• Keen attention to detail, organized, computer literate, interpersonal and negotiation skills, resourceful and innovative, proficient in Excel report/template creation.
• Chinese speaking is a must.

Responsibilities

• Oversee day-to-day management, maintenance, and administration of condo properties to maximize occupancy and asset value.
• Develop and implement marketing strategies to promote properties and attract buyers or tenants.
• Assist prospective buyers in condo unit/parking slots viewing and handle tenant documentation, billing, rental collections, and lease administration.
• Coordinate with buyers and government offices for post-sale requirements and turnover procedures.
• Oversee maintenance requests, vendor coordination, and procurement of supplies or services.
• Oversee renovation of units, schedule workers, monitor timelines, manage cost estimates, and resolve on-site issues.
• Monitor petty cash, expense reports, and assist in budget preparation and cost control.
• Draft Memorandum of Agreement (MOA) for sale and ensure all property records, contracts, and documents are compliant.
• Monitor and track documents after property purchase to ensure transfer and registration requirements.

Skills

Attention to detail

Interpersonal skills

Negotiation skills

Excel

Computer literacy

Communication skills

Education

Bachelor's degree in business or related field

Tools

Excel reports/templates

Job description

Job Summary:

The Property Admin supervisor is responsible for overseeing the day-to-day management, maintenance, and administration of all condo properties. This role ensures that all properties are well-maintained, compliant with regulatory requirements, and operate efficiently to maximize occupancy, tenant satisfaction, and asset value. The Property Admin Supervisor coordinates repairs and improvements, manages contracts & records and monitors property-related expenses.

• Develop and implement effective marketing strategies to promote properties and attract buyers or tenants.
• Assist prospective buyers in condo unit/parking slots viewing.
• Handles tenant documentation, billing, rental collections, and lease administration.
• Coordinates with property buyers and government offices to facilitate post-sale requirements, documentation, and turnover procedures.
• Oversee maintenance requests, vendor coordination, and procurement of supplies or services.
• Oversees renovation of units, including scheduling of workers, monitoring project timelines, managing cost estimates, and resolving on-site issues to ensure timely and cost-efficient completion of projects.
• Monitor petty cash, expense reports, and assist in budget preparation and cost control.
• Address tenant and buyer inquiries and ensure timely resolution of concerns.
• Drafting of Memorandum of agreement (MOA) for sale
• Ensure that all property records, contracts, and documents are accurate, complete, and compliant.
• Monitors and tracks all documents (e.g. notarized DOAS, certificate of full payment, title) after the purchase of a property to ensure completion of transfer and registration requirements.

Property Management

• Achieve and maintain optimum occupancy level by effectively marketing the condo units available, screen the prospective clients and nurture existing tenant relationships.

• Minimize rental vacancy days (excluding repair maintenance/ refurbishing days) by attracting tenants who can reliably pay rental costs and maintain the property.

• Sale of Condo Units or Parking lots per listed available inventory for sale

• Schedule Adherence

Executive/ Administration

• Submission of accurate reports on or before the deadline according to the given guidelines and requirements.

• Prepares budget cost estimates and project timelines before initiating renovation projects.

Customer Service

• Measures how well tenants are taken care of by keeping properties in good repair, maintaining safety, respectful and helpful engagement, effective handling of complaints

• Feedback about responsiveness, communication, and professionalism of tenants & brokers/agents

Process Documentation

• Prepare and organize detailed process guidelines for mandarin prime.

Qualifications :

• Graduate of any business course.

• With 4 years relevant supervisory work experience.

• Keen to details, organized, computer literate, interpersonal and negotiation skills, resourceful, innovative, proficiency in excel report/template creation.

• Chinese speaking (is a must).