Property Admin Executive

Mustard Seed Investment Holdings Pte Ltd; Santo Niño 1st; On-site; PHP 300,000 - 520,000; Full time

Benefits offered by this job

Staff discounts

Training opportunities

Career development pathway

Job summary

Vanguard is seeking a Property Executive to assist in day-to-day management and operations of company properties. You will report to the Property Manager and coordinate tenant liaison, inspections, lease management, and maintenance activities to ensure smooth operations.

The role requires detail orientation, strong organizational skills, and the ability to manage multiple responsibilities across diverse properties.

Qualifications

• Diploma or Higher NITEC in relevant FM/Building Mgmt.
• Experience in building or facilities management is advantageous.
• Strong documentation and coordination skills.

Responsibilities

• Manage and liaison with tenants for all properties under the company.
• Schedule rosters, inspections, and maintenance of hard and soft services.
• Oversee contract administration, sourcing quotes, license renewals, and estate management.
• Maintain documentation and inventory within the department.
• Monitor and ensure safe operation of plants and equipment across properties.
• Coordinate maintenance activities with contractors and in-house staff.
• Conduct on-site inspections and supervise contractors during works to ensure standards.

Skills

Project management

Coordination

Supervision

Communication skills

Education

Diploma in Real Estate / Building Management / Hotel Facilities Management

Higher NITEC in Facilities Management

Tools

Microsoft Office

Google Workspace

Job description

Property Executive

Job Overview:

As a Property Executive at Vanguard business unit, you will be responsible for assisting with the day-to-day management and operations of the company's properties. Reporting to the Property Manager, you will be involved in a variety of tasks, including tenant liaison, property inspections, lease management, and coordinating maintenance and repair activities. We are seeking a detail-oriented and organized individual who can effectively manage multiple responsibilities and ensure the smooth operation of the properties under your care.

Benefits:

• Structured development pathway with opportunities to advance into senior property management roles.

• Hands on experience managing diverse properties and working directly with landlords, tenants, and service providers.

• Office situated in a prime area, convenient for both meetings and commuting.

• Enjoy exclusive staff discounts on our premium furniture and lifestyle products.

• Access to industry training, workshops, and professional development opportunities.
  

Key Responsibilities:

• Manage and liaise with tenants for all properties under the company.

• Schedule rosters, inspections, and maintenance of hard and soft services, including cleaning, security, pest control, landscaping, building, mechanical and electrical systems (e.g., ACMV, fire-fighting and fire protection systems, and building automation systems).

• Oversee general management tasks, such as contract administration, sourcing and calling for quotations, license renewals, and estate management.

• Maintain proper documentation and inventory within the department.

• Monitor and ensure the safe and efficient operation of all plants and equipment across all properties.

• Coordinate and supervise maintenance activities carried out by contractors and in-house staff, including technicians, cleaners, and security officers, for building services, systems, and equipment.

• Conduct on-site inspections and monitor work progress. Supervise contractors during building works, mechanical and electrical maintenance, and urgent repair tasks to ensure compliance with required specifications and standards.

• Analyse defects in plants and equipment and initiate corrective actions.

• Perform any other ad-hoc duties as assigned.

Requirements:

• Knowledge and experience in project management for building works is an added advantage.

• Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management

• Ability to schedule and manage inspections, maintenance, and repair activities effectively.

• Strong coordination and supervisory skills to manage contractors and in-house teams.

• Familiarity with building services, systems, and equipment, including ACMV, fire protection, and automation systems.

• Detail-oriented with strong documentation and inventory management skills.

• Analytical skills to identify defects and propose corrective measures.

• Relevant experience in managing building, condominiums, hospitality, office or commercial building.

• Proficiency in Microsoft Office and Google Workspace

• Good communication and interpersonal skills.

• Ability to work independently and multi-task.