Promotions & Purchasing Coordinator | e-Commerce | Onsite | Night Shift

Staff Outsourcing Solutions; Cebu City; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO/Health Insurance

Night differential pay

Holiday pay

Job summary

Staff Outsourcing Solutions in Cebu City is seeking a Promotions & Purchasing Coordinator to manage promotional planning, purchasing, inventory monitoring, vendor coordination, and e-commerce promotion execution. The role emphasizes data-driven decision-making, Excel proficiency, and ability to meet multiple deadlines with accuracy.

The ideal candidate is detail-oriented, analytical, and comfortable working with large data sets, with strong communication skills.

Qualifications

• 1–3 years in purchasing, merchandising, inventory management, or related field.
• Strong Excel skills with Pivot Tables, VLOOKUP/XLOOKUP, formulas and large data sets.
• Ability to use AI tools for data extraction, analysis, and business communication.

Responsibilities

• Convert vendor promotions into Excel buy sheets with SKU, pricing, costs, quantities, deal tiers, and dates.
• Analyze inventory, sales, and cost data to support purchasing decisions.
• Calculate landed cost, projected margin, and weeks of supply.
• Prepare and monitor purchase orders for promotional needs.
• Track orders, backorders, and delivery delays.
• Maintain purchasing, cost, and lead-time data in the ERP system.
• Coordinate promotional schedules with marketing and web teams.
• Verify pricing, product assortment, banners, and landing pages before launch.
• Audit live promotions for pricing accuracy and MAP compliance.
• Restore regular pricing after promotions.
• Prepare post-promotion reports covering sales, revenue, and margin.
• Identify trends and opportunities to improve purchasing and execution.

Skills

Excel (Pivot Tables)

VLOOKUP/XLOOKUP

Data analysis

AI tools (ChatGPT/Claude)

Vendor coordination

Written/verbal communication

Time management

Education

High school diploma or equivalent

Bachelor's degree in Business / Supply Chain / Marketing (preferred)

Tools

NetSuite

Shopify

Job description

PROMOTIONS & PURCHASING COORDINATOR | E-COMMERCE | ONSITE | NIGHT SHIFT | START ASAP

We are looking for a detail-oriented and organized Promotions & Purchasing Coordinator to manage promotional planning, purchasing, inventory monitoring, vendor coordination, and e-commerce promotion execution.

The ideal candidate is highly analytical, proficient in Excel, comfortable working with large amounts of data, and able to manage multiple deadlines while maintaining a high level of accuracy.

Key Responsibilities

Promotional Analysis & Purchasing

• Convert vendor promotional materials into accurate Excel buy sheets containing SKU, pricing, costs, quantities, deal tiers, and promotion dates.
• Analyze inventory, sales, and cost data to support purchasing decisions.
• Calculate landed cost, projected margin, and weeks of supply.
• Prepare and monitor purchase orders for promotional and replenishment needs.
• Track order confirmations, backorders, allocations, short shipments, and delivery delays.
• Monitor promotional inventory and initiate reorders to prevent stock-outs.
• Maintain accurate purchasing, cost, and lead-time information in the ERP system.

Vendor Coordination

• Serve as a professional point of contact for vendors and distribution partners.
• Request and confirm promotional details, pricing, availability, and delivery schedules.
• Follow up on pricing discrepancies, shortages, claims, rebates, returns, and credits.
• Escalate issues and coordinate resolutions with vendors.
• Maintain organized records of vendor communications, promotional terms, and agreements.

E-commerce Promotion Execution

• Coordinate promotional schedules with marketing and web teams.
• Verify promotional pricing, product assortment, banners, and landing pages before launch.
• Audit live promotions for pricing accuracy, MAP compliance, dates, and product availability.
• Ensure expired promotions are removed and regular pricing is restored on schedule.
• Identify and resolve discrepancies between promotional terms, purchasing data, and website information.

Reporting & Analysis

• Prepare post-promotion reports covering sales, revenue, margin, and sell-through.
• Monitor inventory levels, open purchase orders, and promotional performance.
• Identify trends, recurring issues, and opportunities to improve purchasing and promotional execution.

Qualifications

• 1–3 years of experience in purchasing, merchandising, inventory management, e-commerce operations, vendor coordination, or a related field.
• Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and large data sets.
• Highly accurate and detail-oriented when handling pricing, cost, SKU, and quantity data.
• Proficient in AI tools such as ChatGPT or Claude for data extraction, analysis, and business communication, with the ability to independently verify AI-generated results.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Able to manage multiple deadlines, promotional calendars, and open tasks independently.
• Proactive, dependable, and comfortable identifying and escalating issues.
• High school diploma or equivalent required.

Preferred Qualifications

• Bachelor's degree in Business, Supply Chain, Marketing, or a related field.
• Experience with NetSuite or other ERP systems.
• Experience with Shopify or similar e-commerce platforms.
• Experience creating AI-assisted workflows, templates, or prompts for recurring business processes.
• Familiarity with promotional programs, MAP pricing, or authorized dealer agreements.
• Experience with marketplace platforms such as Amazon Seller Central or eBay.

Why apply with us?

• Competitive Compensation package with Salary Appraisals
• Saturday-Sunday Off
• Equipped with the latest technologies
• Monthly Incentive Rewards on successful orders and Attendance Productivity
• Offers Full-time employment and Career Growth
• Easily accessible from almost any part of the Metro Cebu area.
• Service Incentive Leaves Upon Regularization
• Attendance Productivity Incentives
• Additional Hazard Pay within Qualifying Hours
• Stable Job with Salary Appraisals
• Holiday and Night Differential Premium Pay Rates
• Job Promotion is highly possible... if YOU have the drive.
• HMO/Health Insurance
• Work-Life Balance
• Free Pre-hiring Medical Laboratories
• Free Coffee

Staff Outsourcing Solutions, is an offshoring and outsourcing solutions provider based in Cebu. We enable foreign businesses to reduce costs, increase flexibility, and extend their global output by providing the most efficient ways we deliver our services. Our unique approach with dedication and commitment effectively removes the stress and conflict that would normally exist in businesses that are consistently keeping up with today's global demands.

Staff Outsourcing Solutions firmly believes in being transparent to its clients to apply effective ways to deliver results that extend your global reach. The variety of services we offer that targets specific market segments makes us a reliable and long-term solid partner to our clients. The opportunities we provide enabled us to serve several business organizations ranging from small start-ups to mid-size multinationals. With the core competencies of our professional workforce with excellent proficiency in English and flexible services, Staff Outsourcing Solutions is the right partner as an offshore and BPO solutions provider.

Overview:

Staff Outsourcing Solutions specializes in hosting, setting up, and managing offshore business operations in the Philippines on behalf of our clients from all over the world. Through offshoring business processes, our clients drastically reduce operational costs, increase flexibility, expand the reach on their operations globally, meet the increasing demand, and provide quality solutions around the world. The unique services we cater to our client's needs adapt to their specific needs. Staff Outsourcing Solutions has been flexible in offering services to different foreign business organizations, from small and medium‑size businesses to large multinational corporations.

For more information about our company, visit the following sites:

Website: www.staffoutsourcing.com
Facebook Page: https://www.facebook.com/staffoutsourcingsolutions/
Instagram: @staffoutsourcingsolutions
LinkedIn: https://www.linkedin.com/company/13194738/admin/

Location: Lower Ground Floor MDCT Building, Leyte Loop, Cebu Business Park, Hipodromo, Cebu City