Project Manager VA

Tavor Perry; Valenzuela; On-site; PHP 558,000 - 893,000; Full time

Job summary

Tavor Perry is seeking an Online Business Manager in the Philippines to become the operational right hand of a growing coaching business. The role focuses on building client onboarding systems, managing projects from idea to execution, and coordinating a small support team with clear processes.

The ideal candidate is tech-savvy, consultative, detail-oriented, and comfortable turning vision into repeatable workflows.

Qualifications

• Proven experience as an Online Business Manager, Operations Manager, or Project Manager supporting coaching or service-based businesses.
• Strong experience building and running client onboarding end-to-end.
• Confident project management with the ability to drive ideas to completion.
• Consultative working style with proactive communication.

Responsibilities

• Build and manage the full client onboarding process for programs and contracts.
• Manage calendars, Zoom links, and session scheduling for group programs.
• Track client payments, flag missed payments, and follow up on balances.
• Translate ideas into structured plans, timelines, and deliverables.
• Review and migrate existing systems to cleaner setups.
• Maintain lead databases, email lists, and CRM records.
• Delegate tasks and coordinate AI/automation to reduce manual work.
• Coordinate longer-term product and content projects with clear scope.

Skills

Online Business Manager

Project management

Operations management

Client onboarding

Automation using AI tools

Team coordination

English communication

Tools

GoHighLevel

Asana

MailChimp

Typeform

Showit

Job description

Job Summary:

We're aiming to bring on a proactive and highly organized Online Business Manager to become the operational right hand of a growing coaching business. This role centers on building and running client onboarding systems, managing projects from idea to execution, and coordinating a small support team. The ideal candidate is tech-savvy, consultative in their approach, and able to take a vision and turn it into structured, repeatable processes.

Key Responsibilities:

• Build and manage the full client onboarding process for group coaching programs, including contracts, onboarding forms, welcome sequences, and process documentation




• Manage calendars, Zoom links, and session scheduling for group programs and sync them to the founder's calendar




• Track client payments, flag missed payments, and follow up on outstanding balances




• Project manage multiple concurrent initiatives, translating high-level ideas into structured plans, timelines, and deliverables




• Review, simplify, and where appropriate migrate existing systems and funnels into a cleaner, more manageable setup




• Maintain lead databases, email lists, and CRM records




• Support the build and optimization of lead magnets and related marketing assets




• Delegate tasks to other team members, acting as the central point of contact and quality checkpoint




• Coordinate longer-term product and content projects, keeping scope, sequencing, and progress clear




• Identify opportunities to introduce AI tools and automation to reduce manual work

Mandatory Skills:

• Proven experience as an Online Business Manager, Operations Manager, or Project Manager supporting a coach, consultant, or service-based business




• Strong experience building and running client onboarding processes end to end




• Confident project management skills with the ability to take an idea and independently drive it to completion




• A consultative working style — proposes and confirms before building, rather than acting unilaterally




• Experience managing calendars, scheduling systems, and client communication workflows




• Comfortable tracking payments and maintaining accurate client records




• Genuinely tech-savvy with the ability to learn and evaluate new platforms quickly




• Working knowledge of AI tools and a clear interest in applying them to business operations




• Excellent written and verbal English communication skills




• Reliable, detail-oriented, and able to work independently with minimal supervision

Preferred Skills:

• Experience working directly with coaches, particularly in group coaching or membership program environments




• Familiarity with GoHighLevel, Showit, Kit, MailChimp, ScoreApp, Typeform, or Asana




• Experience coordinating or managing other virtual team members




• Exposure to software or SaaS product development from a coordination or project management perspective




• Ability to manage multiple projects simultaneously and prioritize effectively

Why Join Us:

This is an opportunity to step into a true right-hand role with real ownership and visible impact from day one. You will help shape systems from the ground up in a business with an ambitious growth vision, including new programs and product development. If you enjoy bringing structure to big ideas and working closely with a founder who values initiative, this role offers significant room to grow.