Business Operations VA

VA Masters; Tangub; On-site; PHP 420,000 - 660,000; Full time

Job summary

VA Masters is seeking an Executive Assistant to organize, grow, and monetize a fast-moving portfolio of creative and business ventures. This role extends beyond calendar management to identify revenue opportunities, run outreach campaigns, manage research projects, and advance multiple initiatives independently.

The ideal candidate is a critical thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.

Qualifications

• Proven experience as an executive assistant, operations coordinator, or business support professional.
• Leadership experience and ability to own projects end to end.
• Strong research skills to source companies, contacts, and market data.
• Experience with cold or warm outreach via email and follow-up sequencing.
• Confident with spreadsheets, trackers, and basic data analysis to measure performance.
• Excellent written English and professional communication with external brands.
• Strong prioritization and cross-project management skills.
• Reliable, detail-oriented, independent work style.

Responsibilities

• Manage calendars, scheduling, reminders, and email organization across multiple ventures.
• Research partnership, sponsorship, and booking opportunities and run outreach to secure them.
• Build and maintain contact databases, opportunity trackers, and pipeline records.
• Coordinate bookings, shoots, deliverables, and track payments to receipt.
• Conduct market and vendor research to support a new product launch.
• Present clear recommendations after researching startup costs and setups.

Skills

Executive assistant background

Operations coordination

Research skills

Email outreach

Data analysis

Written English

Project management

Detail-oriented

Tools

Notion

Asana

Trello

Airtable

Job description

Job Summary:
We're excited to be adding a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. This role goes well beyond calendar management — you will identify revenue opportunities, run outreach campaigns, manage research projects, and keep multiple initiatives progressing independently. The ideal candidate is a critical thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.

Key Responsibilities:

• Manage calendars, scheduling, reminders, email organization, and document management across multiple ventures

• Research and identify partnership, sponsorship, and booking opportunities, then run outreach and follow-up to secure them

• Build and maintain contact databases, opportunity trackers, and pipeline records

• Coordinate bookings and shoots, organize deliverables, and track payments through to receipt

• Conduct market, vendor, competitor, and pricing research to support a new product-based business launch

• Research business setup requirements, startup costs, and vendor comparisons, and present clear recommendations

• Build and maintain a goal framework that breaks annual objectives into quarterly, monthly, biweekly, and weekly actions

• Prepare a weekly performance review covering opportunities created, revenue influenced, costs avoided, and time saved

• Use data and analytics to evaluate what is working, flag what is not, and recommend adjustments to strategy

• Rebuild schedules and priorities on a fixed cadence, ensuring nothing stalls or falls through the cracks

• Triage incoming work by urgency, revenue impact, and required involvement, escalating only what genuinely needs a decision

Mandatory Skills:

• Proven experience as an executive assistant, operations coordinator, or business support professional

• Previous leadership experience and comfort taking ownership of projects end to end

• Strong research skills with the ability to source companies, contacts, and market data independently

• Experience with cold or warm outreach via email, including follow-up sequences and response tracking

• Confident with spreadsheets, trackers, and basic data analysis to measure performance

• Excellent written English and professional communication with external brands and partners

• Strong prioritization and project management skills across several concurrent workstreams

• Reliable, detail-oriented, and able to work independently with minimal supervision

• Sound judgment to make reasonable decisions when the manager is unavailable

Preferred Skills:

• Experience supporting a founder, creator, or personal brand

• Background in the beauty, fashion, or creative industries

• Familiarity with influencer partnerships, brand collaborations, or talent booking coordination

• Experience assisting with an e-commerce or product business launch, including supplier sourcing

• Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar

• Ability to manage multiple projects simultaneously and shift priorities without losing momentum

• Comfort building simple systems, trackers, and processes where none currently exist

Why Join Us:
This is a rare opportunity to work closely with an ambitious entrepreneur across several growing ventures, with real influence over how the business is structured and where it goes next. You will be trusted with genuine ownership rather than handed a narrow task list, and your impact will be visible and measurable from the first month. If you enjoy variety, autonomy, and building something from the ground up, you will thrive here.