Project Development Associate

Ulticon Builders, Inc.; Philippines; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Company events

HMO

Statutory Benefits

Job summary

Ulticon Builders, Inc. is seeking a proactive Administrative/Project Support professional to assist in operational readiness activities, regulatory compliance, and coordination across project teams in the Philippines.

Responsibilities include permits and licenses handling, land titling documentation, monitoring project schedules, coordinating with consultants and government agencies, and preparing project reports and meeting minutes. Strong MS Office skills and attention to detail are essential.

Qualifications

• Proficient in MS Office applications, especially Excel and PowerPoint.
• Strong organizational skills and attention to detail.
• Effective coordination with multiple stakeholders and teams.

Responsibilities

• Provide project, coordination and administrative support in executing operational readiness activities.
• Assist permits, licenses, and regulatory compliance with PD Head and authorities.
• Support land titling activities and maintain organized title records.
• Monitor project schedules, progress updates, and coordinate with consultants and contractors.
• Assist in utilities planning and management and document submissions.
• Prepare minutes, meeting summaries, and action item trackers; coordinate site visits and stakeholder engagements.

Skills

Documentation

Coordination

MS Office

Communication

Education

Bachelor's degree in Management/Business Administration, Engineering, Architecture, Urban Planning, Finance, or related field

Tools

MS Office (Excel, PowerPoint)

Job description

AFFILIATE COMPANY: PASAY HARBOR CITY CORPORATION, PASAY CITY

Job description:

DUTIES AND RESPONSIBILITIES

Provide project, coordination and administrative support in executing operational readiness activities, including documentation, tracking, and alignment of project systems and processes.

1. Permits, Licenses, and Regulatory Compliance (support to PD Head)

• Assist in the preparation, submission, and monitoring of permits, licenses, and regulatory requirements.

• Coordinate with government agencies (e.g., DENR, PRA, LGUS, DPWH, EMB) for follow-ups and documentation.

• Maintain tracker of permits, approvals, and compliance timelines.

• Organize and file regulatory documents, reports, and correspondence.

2. Titling and Land Documentation (Support to PD Head)

• Assist in processing land titling activities, including subdivision, consolidation, and documentation.

• Maintain organized records of titles, plans, and land-related documents.

• Coordinate with legal teams, surveyors, and government agencies on documentation requirements.

• Support due diligence and verification of land records.

3. Planning, Technical and Construction Coordination (Support to PD Head)

• Assist in monitoring project schedules, progress updates, and coordination activities.

• Support coordination with consultants, contractors, and technical teams.

• Help consolidate reports, drawings, and technical documents.

• Assist in tracking action items and ensuring timely follow-ups.

4. Utilities Planning and Management (Support to Manager/PD Head)

• Assist in coordinating with utility providers (power, water, telecoms) for applications and requirements.

• Support documentation, tracking, and monitoring of utilities-related activities.

• Help organize technical submissions, plans, and correspondence.

• Maintain records of utilities plans and agreements.

4. Administrative and Project Support Functions

• Prepare minutes of meetings, summaries, and action item trackers.

• Assist in organizing meetings, site visits, and stakeholder engagements.

• Provide support in event coordination and project-related activities.

• Prepare project presentations, reports, and documentation materials.

• Maintain organized filing systems (digital and physical) for all project documents.

5. Other duties that may be assigned

COMPETENCY PROFILE

Technical Competencies

1. Basic knowledge of real estate developmentprocesses and regulatory requirements

2. Familiarity with documentation, filing systems, and government submissions

3. Understanding of construction coordination and project documentation

4. Exposure to utilities systems and infrastructure projects is an advantage

5. Proficiency in MS Office (Word, Excel, PowerPoint) and documentation tools

Non- Technical Competencies

1. Organization and Attention to Detail - ensuresaccurate documentation and tracking

2. Coordination Skills - able to work with multiple stakeholders and teams

3. Communication Skills - clear and professional written and verbal communication

4. Time Management - able to handle multiple tasks and deadlines

5. Initiative and Reliability - proactive in following up and completing tasks

6. Teamwork and Collaboration - supports team objectives effectively

7. Adaptability - able to handle dynamic project requirements

Minimum Job Qualifications:Education

1. Education

• Bachelor's degree in Management/Business Administration, Engineering, Architecture, Urban Planning, Finance, or related field

• At least 1-2 years of relevant experience in project development, construction, or administrative support

• Fresh graduates with strong internship experience may be considered

2. License/Certification

• Professional licenses or certifications in real estate, engineering, project management, finance, or urban planning are an advantage but not required

3. Experience

• Documentation and coordination work

• Government or project-related transactions (preferred)

• Proficient in MS Office applications, especially Excel and PowerPoint

• Strong organizational and communication skills

Benefits

• Company events

• HMO

• Statutory Benefits