Project Coordinator VA

C9 Pty; Manila; Remote; PHP 446,000 - 725,000; Part time

Benefits offered by this job

Remote-first setup

Job summary

C9 Pty is seeking a Project Coordinator VA for software development projects. Location is Cebu or Manila, Philippines, with Remote-first setup aligned to Australian business hours (AEST).

This role focuses on coordinating software development activities, documenting progress, and ensuring on-schedule deliveries. Ideal candidates have 2+ years in IT project roles, practical SDLC knowledge, and strong communication.

Qualifications

• 2+ years of experience in Project Coordination, IT Project Administration, or similar roles.
• Experience supporting software development or IT-related projects.
• Understanding of Software Development Lifecycle (SDLC).
• Ability to collaborate with developers, QA teams, project managers, and technical stakeholders.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Coordinate day-to-day activities across software development and IT projects.
• Track tasks, milestones, deadlines, dependencies, and deliverables.
• Maintain project boards, task lists, documentation, and project records.
• Follow up on blockers and overdue tasks.
• Coordinate meetings, stand-ups, project calls, and stakeholder discussions.
• Prepare meeting agendas, take notes, and maintain action items and decisions.
• Assist with project status updates, reports, schedules, and progress tracking.
• Help coordinate requirements, development activities, testing, bug fixes, and releases.
• Monitor project progress and escalate issues as needed.
• Maintain organised project documentation and ensure information is current.
• Communicate status to clients and internal teams.
• Support Project Managers, Delivery Leads, and technical teams.

Skills

2+ years experience

SDLC understanding

Excellent communication

Self-directed

Stakeholder management

Tools

Jira

Azure DevOps

Monday.com

ClickUp

Asana

Trello

Slack

Microsoft Teams

Job description

Project Coordinator VA for Software Development projects

Location: Cebu or Manila, Philippines (Remote-first, aligned to Australian business hours – AEST)

Employment Type: Project Based

The Role

The Project Coordinator VA will be responsible for supporting the coordination, administration, and day-to-day management of software development and IT-related projects. You will work closely with developers, project managers, clients, and other stakeholders to track tasks, maintain project documentation, coordinate meetings, follow up on deliverables, and help ensure projects remain organised and on schedule.

This is not a general Virtual Assistant role. The successful candidate must have practical experience working with software development or IT projects and be comfortable working with technical teams and development workflows.

Responsibilities:

• Coordinate day-to-day activities across software development and IT projects.
• Track project tasks, milestones, deadlines, dependencies, and deliverables.
• Maintain project boards, task lists, documentation, and project records.
• Follow up with developers and team members regarding outstanding tasks, blockers, and deadlines.
• Coordinate meetings, stand-ups, project calls, and stakeholder discussions.
• Prepare meeting agendas, take notes, and maintain clear action items and decisions.
• Assist with project status updates, reports, schedules, and progress tracking.
• Help coordinate requirements, development activities, testing, bug fixes, and releases.
• Monitor project progress and identify overdue tasks, blockers, dependencies, or items requiring escalation.
• Maintain organised project documentation and ensure information is kept current.
• Assist with client and internal communications regarding project status and deliverables.
• Support Project Managers, Delivery Leads, and technical teams with project coordination and administrative activities.
• Manage and update project information using tools such as Jira, Azure DevOps, Monday.com, ClickUp, Asana, Trello, or similar platforms.

What We're Looking For

• 2+ years of experience in Project Coordination, IT Project Administration, Technical VA, Project Support, or similar roles.
• Practical experience supporting software development or IT-related projects.
• Good understanding of the Software Development Lifecycle (SDLC).
• Comfortable working with developers, QA teams, project managers, and technical stakeholders.
• Strong practical understanding of:

Development tasks, bugs, testing, and software releases

Project tracking and task management

Technical documentation and project reporting

Project dependencies, blockers, and deliverables

• Experience coordinating multiple tasks, priorities, and deadlines within software or technology projects.
• Experience maintaining accurate project documentation and project management records.
• Experience following up with technical team members and keeping project actions moving.
• Strong written and verbal communication skills with excellent attention to detail.

Project & Delivery Skills

• Experience working in Agile/Scrum or other structured software delivery environments.
• Familiarity with Jira, Azure DevOps, Monday.com, ClickUp, Asana, Trello, or equivalent project management tools.
• Familiarity with collaboration tools such as Microsoft Teams, Slack, or similar.
• Comfortable working remotely with distributed development teams.
• Strong organisational and time-management skills.
• Proactive and confident in following up on tasks, actions, and deadlines.
• Able to identify issues or delays and escape them appropriately.
• Comfortable communicating with both technical and non-technical stakeholders.
• Able to understand technical discussions and translate them into clear project actions and documentation.
• Strong attention to detail and ability to manage multiple projects or workstreams.
• Self-directed, reliable, and delivery-focused.

Bonus (Nice to Have)

• Experience working within a software consultancy, digital agency, systems integrator, or technology company.
• Familiarity with GitHub, GitLab, or Azure DevOps development workflows.
• Experience coordinating QA/testing activities, UAT, deployments, or software releases.
• Basic understanding of cloud platforms such as Azure or AWS.
• Experience with project reporting, resource coordination, or client project administration.
• Prior experience working with Australian or international clients.

Why Join C9

• You'll work directly with software development and IT delivery teams – not general administrative projects.
• Exposure to real software development, technical delivery, and client projects.
• Opportunity to work with developers, project managers, QA teams, and technical stakeholders.
• Remote-first setup with strong exposure to Australian enterprise and technology clients.
• Opportunity to develop your skills in software project coordination, delivery management, and technical project administration.
• Opportunity to grow into more senior project coordination, project management, or delivery roles as C9 scales.

Working Arrangements

Remote; must be available during Australian Business Hours (AEST). Tools and equipment provided per company policy.

Remuneration & Incentives

Remuneration and incentives commensurate with experience.

Note:

Our interview process includes a mandatory live video checkpoint to verify your physical location. Candidates must be permanently based and interviewing in the Philippines to ensure compliance with regional labor regulations.