PMO Specialist (Dayshift - Onsite) [I12]

VAP; Cebu City; On-site; PHP 300,000 - 600,000; Full time

Benefits offered by this job

HMO w/ Dental Coverage + Dependents

2-week paid Holiday Break

Fixed weekends off (Sat/Sun)

Day shift schedule

Job summary

VAP is seeking a PMO Specialist to support project management operations in the Philippines. You will help ensure projects are planned, tracked, and executed efficiently, monitor timelines, manage documentation, and produce reports for leadership.

The ideal candidate will have PMO experience, strong knowledge of project management principles, and proficiency with PM tools. You will work to align projects with business objectives and delivery standards in a dynamic offshore staffing environment.

Qualifications

• With years of experience supporting project management or PMO functions in the following areas: legal (PH government) and transition projects
• Strong knowledge of project management principles, frameworks, and methodologies
• Experience with project tracking, reporting, and risk management
• Familiarity with PM tools such as Monday.com, Asana, Jira, Trello, MS Project, or Smartsheet
• Proficient in Microsoft Office or Google Workspace for reporting and documentation
• Excellent organisational, communication, and stakeholder management skills
• Ability to manage multiple projects and priorities independently
• Comfortable preparing dashboards, status reports, and presentations for leadership
• Highly analytical, detail-oriented, and proactive in identifying risks or bottlenecks
• Experience in process improvement or project governance is advantageous

Responsibilities

• Maintain project schedules, plans, and status reports
• Track project deliverables, milestones, and key performance indicators
• Support project managers in documentation, reporting, and compliance requirements
• Identify project risks and elevate appropriately
• Facilitate project meetings, take minutes, and follow up on action items
• Ensure standardised processes, templates, and project documentation are maintained
• Support cross-functional teams to improve project execution and alignment
• Prepare executive-level project summaries and dashboards
• Analyse project performance and provide insights for decision-making.

Skills

PMO knowledge

Project tracking

Reporting

Dashboards

Stakeholder mgmt

Tools

Monday.com

Asana

Jira

Trello

MS Project

Smartsheet

Job description

Are you skilled at keeping projects organised and on track?

Do you enjoy turning project data into clear reports and insights?

Ready to support complex projects and work closely with project leaders?

Keep projects moving with clarity and control.

About the Role

The PMO Specialist is responsible for supporting project management operations, ensuring projects are planned, tracked, and executed efficiently. This role monitors timelines, manages documentation, facilitates reporting, and supports project managers to ensure alignment with business objectives and delivery standards.

Ideal Candidate (Must Have Requirements)

• With years of experience supporting project management or PMO functions in the following areas: legal (PH government) and transition projects

• Strong knowledge of project management principles, frameworks, and methodologies

• Experience with project tracking, reporting, and risk management

• Familiarity with PM tools such as Monday.com, Asana, Jira, Trello, MS Project, or Smartsheet

• Proficient in Microsoft Office or Google Workspace for reporting and documentation

• Excellent organisational, communication, and stakeholder management skills

• Ability to manage multiple projects and priorities independently

• Comfortable preparing dashboards, status reports, and presentations for leadership

• Highly analytical, detail-oriented, and proactive in identifying risks or bottlenecks

• Experience in process improvement or project governance is advantageous

Tasks and Responsibilities

• Maintain project schedules, plans, and status reports

• Track project deliverables, milestones, and key performance indicators

• Support project managers in documentation, reporting, and compliance requirements

• Identify project risks and elevate appropriately

• Facilitate project meetings, take minutes, and follow up on action items

• Ensure standardised processes, templates, and project documentation are maintained

• Support cross-functional teams to improve project execution and alignment

• Prepare executive-level project summaries and dashboards

• Analyse project performance and provide insights for decision-making.

Industry-leading benefits

• HMO w/ Dental Coverage + Dependents

• 2-week paid Holiday Break. Enjoy the season without worrying about your work.

• Fixed weekends off (Saturday and Sunday). Take control of your weekends, relax with loved ones, or indulge in your passions.

• Take advantage of working the day shift schedule! Wake up to the sunrise and wind down as the sun sets.

We have a virtual recruitment process. What you need

• Strong and Stable Internet Connection for uninterrupted video interviews

• Laptop or PC with Webcam for online assessments and interviews

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About VAP

VAP is a leading, fast-growing offshore staffing solution for Australian and New Zealand small and medium businesses. We recruit and manage virtual assistants (VAs) to empower business owners to achieve their goals. At the same time, we create meaningful opportunities for our staff in the Philippines to lead better lives.

We pride ourselves on having a supportive and collaborative team. We value energy, candid communication, and a high-performance work environment. We are looking for someone who fits well into this culture and can contribute positively to our team's dynamic.

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