Project Coordinator Associate – Construction & Facilities

1220 Pacific Grand Tower Corporation; Manila; On-site; PHP 420,000 - 700,000; Full time

Job summary

The Project Coordinator – Construction and Facilities at 1220 Pacific Grand Tower Corporation oversees construction projects, QA/QC, contractor coordination, and the maintenance of company-owned units, ensuring compliance with plans, budgets, timelines, quality standards, and government regulations.

The position involves coordinating with architects, contractors, internal departments, and project personnel throughout the pre-construction, construction, and post-construction phases.

Qualifications

• Bachelor's degree in Civil, Mechanical, or Electrical Engineering.
• Relevant experience in construction project coordination, project management, facilities management, or property maintenance.
• Knowledge of construction processes, technical drawings, MEPFS, QA/QC procedures, and contractor management.
• Familiarity with applicable building codes, government regulations, and local ordinances.
• Experience in project scheduling, cost estimation, progress monitoring, and construction documentation.
• Proficient in Google Workspace, particularly Google Drive, spreadsheets, and project monitoring tools.
• Strong organizational, analytical, communication, and coordination skills.
• Ability to conduct regular site inspections and coordinate with contractors and internal stakeholders.

Responsibilities

• Develop construction policies, forms, and process flows for review and approval by Development Administration.
• Prepare and submit required reports within established deadlines.
• Review and verify reports submitted by subordinates through Google Drive.
• Maintain accurate project documentation and construction records.
• Coordinate project planning and documentation with architects, property owners, and the Legal Department.
• Assist the project architect in preparing technical drawings and other project documents.
• Review and update bidding plans and related documents.
• Establish minimum technical standards for MEPFS and civil works.
• Prepare preliminary budget estimates and cost projections for proposed projects.
• Review MEPFS designs, quantities, specifications, and other technical requirements.
• Evaluate and approve bidding documents before the bidding process.
• Ensure that project designs and specifications comply with applicable building codes, local ordinances, and government regulations.
• Identify technical issues and recommend appropriate solutions before construction begins.
• Prepare and review bid documents and construction contracts before endorsement to the Managing Director.
• Review and sign off on construction plans intended for implementation, within the scope of assigned authority.
• Coordinate with contractors and internal stakeholders to ensure that project requirements are clearly established before construction.
• Conduct weekly site inspections to verify compliance with approved construction plans, specifications, and quality standards.
• Perform project audits and recommend improvements based on industry standards and best practices.
• Supervise, guide, and coordinate with Project-in-Charge personnel and Facility Engineers.
• Review and approve contractor billings based on actual work progress and established procedures.
• Evaluate change orders and endorse recommendations to the Managing Director for approval.
• Monitor project implementation, site activities, and procurement to ensure compliance with company policies and procedures.
• Track project progress and ensure timely completion based on approved schedules.
• Review and update weekly Gantt charts and project monitoring reports.
• Identify delays, potential risks, and construction issues, and recommend corrective actions.
• Establish and implement minimum turnover standards for contractors.
• Coordinate testing and commissioning activities, validate results, and maintain proper documentation.
• Ensure that safety signage, visual instructions, and monitoring systems meet applicable standards and best practices.
• Verify and document the completion of required government inspections, testing, and approvals before facility turnover.
• Oversee defect notification reports (DNR), repair requests, and maintenance activities for company-owned units.
• Coordinate with property management, facilities management, contractors, and other concerned departments to address maintenance issues.
• Monitor the condition and performance of company-owned units to maintain quality, functionality, safety, and property value.
• Recommend preventive maintenance programs, service providers, and contractor options to the Property Management Office.
• Conduct regular training on equipment safety, preventive maintenance procedures, and industry best practices.
• Keep maintenance procedures updated in accordance with applicable government regulations, building codes, and local ordinances.

Skills

Strong organizational skills

Analytical skills

Communication skills

Coordination skills

Education

Bachelor's degree in Civil Engineering, Mechanical Engineering, or Electrical Engineering

Tools

Google Drive

Google Workspace

Project monitoring tools

Job description

The Project Coordinator – Construction and Facilities is responsible for overseeing construction projects, quality assurance, contractor coordination, and the maintenance of company-owned units. This role ensures that projects comply with approved plans, budgets, timelines, quality standards, and government regulations.

The position involves coordinating with architects, contractors, internal departments, and project personnel throughout the pre-construction, construction, and post-construction phases. The Project Coordinator also oversees maintenance activities, implements preventive maintenance standards, and ensures the proper turnover, operation, and long-term value retention of company-owned properties.

Key Responsibilities

1. Administrative Management

• Develop construction policies, forms, and process flows for review and approval by Development Administration.

• Prepare and submit required reports within established deadlines.

• Review and verify reports submitted by subordinates through Google Drive.

• Maintain accurate project documentation and construction records.

2. Pre-Construction Planning

• Coordinate project planning and documentation with architects, property owners, and the Legal Department.

• Assist the project architect in preparing technical drawings and other project documents.

• Review and update bidding plans and related documents.

• Establish minimum technical standards for mechanical, electrical, plumbing, fire protection and safety (MEPFS), and civil works.

• Prepare preliminary budget estimates and cost projections for proposed projects.

3. Technical and Design Review

• Review MEPFS designs, quantities, specifications, and other technical requirements.

• Evaluate and approve bidding documents before the bidding process.

• Ensure that project designs and specifications comply with applicable building codes, local ordinances, and government regulations.

• Identify technical issues and recommend appropriate solutions before construction begins.

4. Contractor Selection and Award

• Prepare and review bid documents and construction contracts before endorsement to the Managing Director.

• Review and sign off on construction plans intended for implementation, within the scope of assigned authority.

• Coordinate with contractors and internal stakeholders to ensure that project requirements are clearly established before construction.

5. Quality Assurance and Quality Control (QA/QC)

• Conduct weekly site inspections to verify compliance with approved construction plans, specifications, and quality standards.

• Perform project audits and recommend improvements based on industry standards and best practices.

• Supervise, guide, and coordinate with Project-in-Charge personnel and Facility Engineers.

• Review and approve contractor billings based on actual work progress and established procedures.

• Evaluate change orders and endorse recommendations to the Managing Director for approval.

6. Construction Monitoring

• Monitor project implementation, site activities, and procurement to ensure compliance with company policies and procedures.

• Track project progress and ensure timely completion based on approved schedules.

• Review and update weekly Gantt charts and project monitoring reports.

• Identify delays, potential risks, and construction issues, and recommend corrective actions.

7. Post-Construction and Turnover

• Establish and implement minimum turnover standards for contractors.

• Coordinate testing and commissioning activities, validate results, and maintain proper documentation.

• Ensure that safety signage, visual instructions, and monitoring systems meet applicable standards and best practices.

• Verify and document the completion of required government inspections, testing, and approvals before facility turnover.

8. Property Operations and Maintenance

• Oversee defect notification reports (DNR), repair requests, and maintenance activities for company-owned units.

• Coordinate with property management, facilities management, contractors, and other concerned departments to address maintenance issues.

• Monitor the condition and performance of company-owned units to maintain quality, functionality, safety, and property value.

9. Preventive Maintenance and Training

• Recommend preventive maintenance programs, service providers, and contractor options to the Property Management Office (PMO).

• Conduct regular training on equipment safety, preventive maintenance procedures, and industry best practices.

• Keep maintenance procedures updated in accordance with applicable government regulations, building codes, and local ordinances.

Qualifications

• Bachelor's degree in Civil Engineering, Mechanical Engineering, Electrical Engineering, or a related field.

• Relevant experience in construction project coordination, project management, facilities management, or property maintenance.

• Knowledge of construction processes, technical drawings, MEPFS, QA/QC procedures, and contractor management.

• Familiarity with applicable building codes, government regulations, and local ordinances.

• Experience in project scheduling, cost estimation, progress monitoring, and construction documentation.

• Proficient in Google Workspace, particularly Google Drive, spreadsheets, and project monitoring tools.

• Strong organizational, analytical, communication, and coordination skills.

• Ability to conduct regular site inspections and coordinate with contractors and internal stakeholders.