Project Coordinator

Private Advertiser; Santo Niño 1st; On-site; PHP 260,000 - 420,000; Full time

Job summary

Private Advertiser in the Philippines is seeking a Project Coordinator / Admin to ensure smooth execution of interior design and construction projects. You will bridge design teams, contractors and leadership, manage tasks, documents and communications, and support project managers with records and deviations.

Ideal candidates have a Diploma or Bachelor’s in construction-related field, at least 1 year of coordination experience, and strong office skills.

Qualifications

• Diploma or Bachelor’s Degree in Construction Management, Building, Engineering or related discipline.
• Minimum 1 year of relevant project coordination experience.
• Sound knowledge of construction processes and project documentation.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Able to liaise with clients, consultants, contractors, suppliers and internal teams.
• Able to work independently, prioritise tasks and meet project deadlines.

Responsibilities

• Support the Project Manager and project team in the day-to-day coordination and administration of projects, liaising with site teams, consultants, contractors and suppliers to ensure smooth project execution.
• Assist in monitoring project progress, programme, milestones and key deliverables to ensure work remains on schedule.
• Coordinate project activities, submissions, approvals and inspections and follow up on outstanding requirements within the required timeframe.
• Liaise with clients, consultants, contractors and suppliers on project-related matters and ensure information is communicated clearly and accurately.
• Follow up on technical submissions, material approvals, inspection requests and other project requirements with the relevant parties.
• Assist in organising site and project meetings, including the preparation of meeting minutes and tracking of follow-up actions.
• Monitor outstanding action items and issues arising from meetings, site discussions and project correspondence, and coordinate with the relevant parties for timely resolution.
• Assist the Project Manager in preparing project progress reports, updates and other project-related documentation.
• Coordinate with the QS on project-related commercial matters, including variations, progress claims and supporting documentation where required.
• Liaise with the drafting team to ensure the required drawings and technical information are available for project execution and submission.
• Maintain accurate and organised records of project correspondence, submissions, approvals, meeting minutes and other project documentation.
• Assist in coordinating testing, commissioning and handover activities, including the compilation of relevant project records and handover documentation.
• Escalate significant outstanding issues to the Project Manager and assist in following up on their resolution.

Skills

Organizational skills

Communication skills

Independent worker

Proactive

Attention to detail

Education

Diploma or Bachelor’s Degree in Construction Management

Tools

MS Excel

MS Word

MS Office

Job description

Job Summary

The Project Coordinator / Admin plays a key role in ensuring smooth execution of interior design and construction projects. Acting as a bridge between design teams, contractors and project leadership, the role ensures that project tasks, documentation and communication are accurately managed. The Project Coordinator / Admin supports project managers and directors, maintains project records, ensures compliance with company and regulatory standards, and helps facilitate the timely completion of project deliverables. Strong organizational skills, technical awareness and the ability to coordinate multiple stakeholders are essential.

Key Responsibilities

• Support the Project Manager and project team in the day-to-day coordination and administration of projects, liaising with site teams, consultants, contractors and suppliers to ensure smooth project execution.

• Assist in monitoring project progress, programme, milestones and key deliverables to ensure work remains on schedule.

• Coordinate project activities, submissions, approvals and inspections and follow up on outstanding requirements within the required timeframe.

• Liaise with clients, consultants, contractors and suppliers on project-related matters and ensure information is communicated clearly and accurately.

• Follow up on technical submissions, material approvals, inspection requests and other project requirements with the relevant parties.

• Assist in organising site and project meetings, including the preparation of meeting minutes and tracking of follow-up actions.

• Monitor outstanding action items and issues arising from meetings, site discussions and project correspondence, and coordinate with the relevant parties for timely resolution.

• Assist the Project Manager in preparing project progress reports, updates and other project-related documentation.

• Coordinate with the QS on project-related commercial matters, including variations, progress claims and supporting documentation where required.

• Liaise with the drafting team to ensure the required drawings and technical information are available for project execution and submission.

• Maintain accurate and organised records of project correspondence, submissions, approvals, meeting minutes and other project documentation.

• Assist in coordinating testing, commissioning and handover activities, including the compilation of relevant project records and handover documentation.

• Escalate significant outstanding issues to the Project Manager and assist in following up on their resolution.

Requirements

• Diploma or Bachelor’s Degree in Construction Management, Building, Engineering or a related discipline.

• Minimum 1 year of relevant experience in project coordination, preferably within the construction, M&E, design & build or commercial fit-out industry.

• Sound knowledge of construction processes, site activities and project documentation.

• Strong organisational skills with good attention to detail.

• Excellent communication and interpersonal skills, with the ability to liaise with clients, consultants, contractors, suppliers and internal teams.

• Proficient in Microsoft Office applications, particularly Excel and Word.

• Able to work independently, prioritise tasks and meet project deadlines.

• Proactive, responsible and adaptable in a fast-paced project environment.

• This position is open to Singapore Citizens/Singapore Permanent Residents/Malaysian only.