Project Coordinator

Manatal; Parañaque; On-site; PHP 300,000 - 540,000; Full time

Job summary

MasTec Communications Group is seeking a Project Coordinator to coordinate multiple project teams and ensure successful completion of projects. The role involves removing barriers with subcontractors, maintaining project documentation, and delivering status updates to PMs.

The candidate will manage contracts, purchase orders, submittals, and close-out manuals while acting as the main liaison with external vendors and consultants.

Qualifications

• Invoicing tasks and weekly assignment list coordination.
• Document pull from OFS aligned with WIP and customer PO/Estimate uploaded by construction or engineering.
• Billing markup creation and invoicing validation.

Responsibilities

• Facilitate and coordinate the work of multiple project teams.
• Identify and remove barriers to successful completion, particularly with subcontractors.
• Provide timely project status updates to Project Managers.
• Maintain and update the company database.
• Generate reports and pivot tables; use VLOOKUP functionality.
• Create and track contracts, purchase orders, submittals, and project close-out manuals.
• Serve as primary contact with external vendors and consultants on strategic and technical matters.
• Handle all correspondence among general contractor, owner, architect, and subcontractors.

Job description

Overview:

At MasTec Communications Group we build for the future. Yours and ours.

As a Project Coordinator, you will develop new skills, work in a safety-minded environment, and join us in expanding technology for a better community. Join the MasTec family and help us provide the highest level of quality service to our customers and communities while maintaining our commitment to safety!

Responsibilities:

As a Project Coordinator, you are responsible for facilitating and coordinating the work of multiple project teams. You believe in doing the job right. Being the best. And you’re up for the challenge.

In addition, you will:

• Identify and work to remove barriers to successful completion of the overall project, with particular emphasis on resolving issues with subcontractors
• Provide timely project status updates to the Project Managers' submissions for the Cabinet resolution of those problems and issues that cannot be resolved at lower levels
• Maintain and update the company database
• Generate customized reports and pivot tables in addition to utilizing VLOOKUP functionality
• Create and track contracts, purchase orders, submittals, and complete project close-out manuals
• Serve as the primary point of contact with external vendor representatives and functional consultants on overall strategic and technical project matters
• Handle all correspondence between the general contractor, owner, architect, and subcontractors

Qualifications:

About You:

• Will receive an invoicing assignment list weekly from supervisor based on customer duration eligibility.
• Identify and work to remove barriers to successful completion of the overall project, with particular emphasis on resolving issues with subcontractors.
• Will pull all required documentation out of OFS aligned with current WIP and customer PO/Estimate uploaded by construction or engineering.
• Maintain and update the company database.
• Will create billing markup aligned with progressive or final invoice after validation to customer standard.
• Will put all required documentation together and send to finance for invoice process and upload.
• Will run weekly billing meetings to provide feedback to OPE/PM on: