Project Coordinator

Extenteam Inc.; Manila; Remote; PHP 420,000 - 700,000; Full time

Benefits offered by this job

Remote work

Competitive salary

HMO coverage

Paid time off

Job summary

Extenteam Inc. is seeking a detail-oriented project coordinator to manage initiatives and coordinate with asset quality, service teams, and third-party vendors to achieve deliverable goals.

You will communicate project needs, track progress in Asana and other platforms, and support senior managers on larger projects affecting critical systems such as HVAC, life safety, and access control.

This 100% remote role offers a competitive salary and a supportive work environment.

Qualifications

• Bachelor's degree in business or equivalent.
• 3–5 years experience in project coordination or program management.
• Experience with multi-site or multi-vendor environments is a plus.

Responsibilities

• Coordinate projects and initiatives to deliver results.
• Communicate with asset quality and service teams and vendors to track progress.
• Assist senior level managers on large projects affecting critical systems.
• Schedule kick-off calls and maintain project documentation.

Skills

Vendor management

Project coordination

Stakeholder communication

Communication skills

Asana

Coupa

SharePoint

Power Apps

Budgeting

Account setup

Education

Bachelor's degree in business or equivalent

Tools

Asana

Coupa

SharePoint

Power Apps

Job description

What This Role Is About:

Job Summary:

Coordinates and manages described projects and initiatives through successful completion of the desired results. Responsibilities include communicating all project needs to Asset Quality and Service team and ensuring that all deliverable goals are met. Duties also include communicating with 3rdparty vendors on a regular basis to achieve improved business results.

Your Main Responsibilities:

1. Coordinates and manages described projects and initiatives through successful completion of the desired results.

2. Responsibilities include communicating all project needs to asset quality and service team and ensuring that all deliverable goals are met.

3. Duties also include communicating with 3rdparty vendors on a regular basis to achieve improved business results.

4. Assist senior level managers on larger projects affecting critical systems (ie. HVAC, Fire Life Safety, Elevators, Access Control, Cameras, Generators).

Job Duties:

1. Communicate with 3rdparty vendors and work within Asana and Coupa to ensure elevator inspections are scheduled, violations are cured in a timely manner and progress is actively tracked.

2. Communicate with 3rdparty vendors and work within Sharepoint, Coupa and Power Apps to ensure fire life safety inspections are scheduled, violations are cured, invoices are paid and progress toward compliance is actively tracked.

3. Schedule and host kick off calls with vendors to review lists of items that we need from them, as well as ensure we receive information and document information as needed.

4. Communicate with other departmental stakeholders on information above (ie. Procurement, Transactions, Asset Quality and Service, Operations, On-Site Team members).

5. Assist senior level managers on access control projects by assisting with account set up and integration.

6. Assist senior level managers with expense budgeting for contract preventative maintenance services by speaking with vendors, documenting changes and working with Procurement to execute contracts.

What We’re Looking For:

Education & Experience:

• Bachelors degree in business or equivalent. At least 3-5 years experience.

• Multi-family residence and/or working with elevator or fire life safety companies would be a major plus.

Technical Requirements:

• Internet speed minimum 30mbps:Needs to be Wired (Buy a dongle if no LAN port)

• i5 11th Gen or higher

• Windows 11 / MacOS Catalina or higher

• Minimum of 8 GB RAM

• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)

• Back-ups in case of power or internet provider interruptions

• Good headset and webcam (preferably noise-canceling headset)

Why You’ll Love Working with Us:

• Competitive Salary— We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.

• Remote Work— This role is 100% remote, allowing flexibility and eliminating daily commute.

• Paid Time Off— Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.

• HMO Coverage— Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.