Construction Administrator | AU | WFH

Staff Domain Inc; Metro Manila; Remote; PHP 300,000 - 540,000; Full time

Benefits offered by this job

HMO, Dental, Life Insurance

Paid Leaves

Employee Engagement Activities

Job summary

Staff Domain Inc. is seeking a Construction Administrator in the Philippines for a work-from-home position. You will manage project paperwork, set up in Procore, and ensure alignment with budgets and schedules.

The role involves coordinating travel, organizing site folders, and maintaining safety and compliance records. You will liaise with internal teams to ensure all permits, inductions and OHS documentation are complete, up-to-date, and accessible.

Qualifications

• Proficient with Microsoft Office suite, esp. Excel.
• Shopfitting and construction knowledge or background.
• Experience with budget awareness and tracking for projects.
• Knowledge of in-country building regulations and approvals.
• Strong communication with internal and external stakeholders.

Responsibilities

• Set up each project in Procore and organize site folders.
• Prepare and manage permits, safety documentation and inductions.
• Coordinate travel bookings within project budgets.
• Ensure trades and site teams have necessary information and supplies for safety.
• Maintain documentation of permits, certificates and approvals.

Skills

Microsoft Office

Construction knowledge

Communication

Time management

Autonomy

Tools

Procore

Microsoft Excel

Job description

Setup and Location:

Work from Home

Work Schedule:

9:30 AM - 6:30 PM AEST | 7:30 AM - 3:30 PM PHT

Employment Type:

Full-time

Ready to do work that actually excites you?

As a Construction Administrator you will be responsible for the administration side of projects as part of the Construction Management team; by ensuring all required paperwork such as building permits, final trade certificates, purchase orders for trades and materials, centre inductions/set up is submitted to relevant parties. You will also be required to assist with booking any travel required for projects and ensuring costs are in line with or under project budget. You will be responsible for setting up each project in Procore and distributing site specific folders including site specific plans and OHS documentation.

What You'll Do

You’ll be the kind of person who:

On-Site OHS

• Promotes a safe and comfortable work environment
• Provide a healthy and safe workplace for all workers under their control
• Prepare site specific safety folders and Safety Management Plans
• Ensure trades and site teams have all required information and supplies needed to be safe at work - first aid cert and kits, local medical centres etc.

Travel & Accommodation

• Complete travel & accommodation bookings as required within project budget for all projects assigned to you.
• Save travel itinerary into company shared calendars
• Issue POs for travel in line with project budget and SK Travel Policy.
• Coordinate any parking requirements

Site Folders

• Compile and distribute standard site folders including all required documentation for projects assigned to you.
• Ensure paper-based site and OHS folder is created and distributed. Electronic copy on R Drive.

Centre Induction // Setup

• Complete all required centre and/or landlord documentation and inductions for projects assigned to you.
• Ensure all security deposits are issued and returned at final handover.
• Ensure Appendix As are issued to subcontractors prior to on-site start.
• Book in any permits as required - hot works, isolations, night works etc.
• Ensure trades are compliant to work onsite and all requirements for site are provided.
• Order all necessary rubbish bins, site waste removal, scissor lifts, floor protection and general furniture, fixtures and equipment.

Permits & Structural

• Complete building permits as required or allocated for all projects assigned to you.
• Complete structural permits/applications for all projects assigned to you.
• Capture photos of structural items throughout build for 3rd party sign off.
• Complete CAT1 (fire, plumbing, mechanical) permits with centres as required

Final Certificates

• Ensure all final certificates are obtained and distributed to appropriate stakeholders.

Procore - Management of central maintenance systems

• Support the rollout and any updates of Procore project management system and cubit estimating system
• Upload relevant plans and shop drawings for each project
• Assign relevant workflows and create photo albums for each project
• Update project directory as required
• Provide any requested reporting

Compliance objectives

• To operate within the law, governance, regulations and organizational agreements that binds us. To provide a duty
• of care for our people and to be accountable for our actions.
• 100% compliance achieved

What You Bring

We're looking for someone who:

• Well versed with Microsoft Office, with proficient skills in Microsoft Excel especially
• Ability to order and coordinate deliveries and understanding of timeframes needed for certain areas
• Shopfitting and Construction knowledge and/or background
• Basic knowledge of accounting or budgeting for project costs and tracking
• Experience "in country" specific building regulations and the authority approval process
• Have the ability to work closely with our internal departments
• Excellent communication skills with both internal and external stakeholders
• Resource Management

OTHER SKILLS, KNOWLEDGE, ATTRIBUTES AND PERSONAL QUALITIES

• Works well within a team environment
• Excellent interpersonal and communication skills
• Outstanding customer service skills
• Excellent time management skills
• Ability to work autonomously to achieve deadlines and work under pressure
• Outstanding attention to detail
• Strategic thinker who is able to plan ahead and foresee opportunities
• Ability to communicate, influence and negotiate at all levels with all stakeholders

Why You'll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let's Talk

If you're thinking, "this sounds like me," it probably is. We can't wait to meet you.