Project Administrator | Work from Office | Mid Shift

Cloudstaff Philippines Inc.; Pampanga; On-site; PHP 357,000 - 580,000; Full time

Benefits offered by this job

Health and life insurance

Leave credits up to 24 per year

Flexible leave for vacation/emergency

Career advancement opportunities

Company PC/Laptop provided

Fiber internet connection provided

Weekly office perks (coffee, meals, Be

VIP lounge and game rooms

Job summary

Cloudstaff Philippines Inc. is hiring a Project Administrator in Pampanga (Mabalacat) for an office-based, mid-shift role. You will provide essential admin support to the Building Fabric Delivery team, manage project documents, and coordinate with clients, subcontractors and suppliers across time zones.

The position emphasizes accuracy, communication and process improvement. Ideal candidates have 2–3 years of project administration or office coordination experience, strong English communication,

Qualifications

• 2-3 years working experience in project administration, project support, or office coordination.
• Clear and professional written and verbal communication skills in English.
• Proficient in Microsoft 365—Outlook, Excel, Word, Teams.

Responsibilities

• Provide day-to-day administrative and coordination support to the Building Fabric Delivery team and maintain project documentation.
• Prepare and issue project documents including programmes, reports, purchase orders, and client communications.
• Monitor project actions, deadlines and deliverables; flag upcoming milestones to the team.
• Liaise with clients, subcontractors and suppliers; handle queries and meetings.
• Support management of project trackers and dashboards with current information.
• Assist with compilation and submission of manuals, handover docs and closeout paperwork.
• Manage incoming/outgoing project correspondence and distribute to the right people.
• Coordinate across time zones to ensure timely follow-through on actions.
• Contribute to process improvements in project administration and templates.

Skills

A-player mindset

English communication

Organizational skills

Tools

Microsoft 365

Job description

We’re Hiring: Project Administrator

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

Join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role?

Role: Project Administrator

Work Arrangement: Work from Office

Location: Philippines - Pampanga (Mabalacat)

Schedule: Mid Shift

Job Description:

• Provide day-to-day administrative and coordination support to the Building Fabric Delivery team, ensuring project documentation, records, and correspondence are accurately maintained.
• Assist with the preparation and issue of project documents including programmes, reports, purchase orders, and client communications.
• Monitor and track project actions, deadlines, and deliverables, flagging upcoming milestones to the project team.
• Liaise with clients, subcontractors, and suppliers on behalf of the project team — handling queries, booking meetings, and following up on outstanding information.
• Support the management of project trackers and dashboards, keeping information current and accessible at all times.
• Assist with the compilation and submission of O&M manuals, handover documentation, and project closeout paperwork.
• Manage incoming and outgoing project correspondence, ensuring documents are filed accurately and distributed to the right people.
• Coordinate between team members across different time zones, ensuring smooth communication and timely follow-through on actions.
• Contribute to the continuous improvement of project administration processes and templates.

Qualifications and requirements:

• An A-player mindset — high standards, extreme ownership and the drive to do things properly, the first time.
• Proven experience in a project administration, project support, or office coordination role — ideally supporting a UK or international team remotely.
• Excellent organisational skills — able to manage multiple tasks and deadlines simultaneously without dropping the ball.
• Strong attention to detail — accurate and thorough in documentation, data entry, and correspondence.
• Clear and professional written and verbal communication skills in English — comfortable dealing with UK-based clients, colleagues, and suppliers.
• Proficient in Microsoft 365 — particularly Outlook, Excel, Word, and Teams.
• Self-motivated and reliable — able to work independently and proactively in a fully remote environment.
• Comfortable working UK business hours or an agreed overlap schedule to support the Yeovil team.
• Experience in construction, building services, or a related industry (preferable).

Non-negotiable skills and requirements:

• 2-3 years working experience
• Good English communication

Perks & Benefits (Work From Office/Hybrid):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Up to 24 leave credits per year
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement

Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.