Project Administrator - Logistics, Procurement & Office Ops

AboitizPower; Ubay; On-site; PHP 300,000 - 460,000; Full time

Job summary

AboitizPower is seeking a Project Administrator to provide administrative, logistics, records management, and office operations support for the Project Management Team. You will coordinate travel, onboarding of service providers, procurement support, asset management, and site logistics to keep project execution efficient and compliant.

The role offers a purpose-driven environment where you will contribute to community impact and the company's mission to transform energy.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, Engineering, Logistics, Supply Chain Management, or any related discipline.
• At least three years of experience in administration, office management, project administration, logistics coordination, procurement support, or related functions.

Responsibilities

• Provide day-to-day administrative support to the Project Management Team and site personnel.
• Facilitate travel arrangements including vehicle bookings, hotel accommodations, and logistics requirements for project personnel and visitors.
• Coordinate accreditation and onboarding of administrative service providers, suppliers, and other project support vendors.
• Provide executive administrative support to project leadership as required.
• Coordinate meeting schedules, venue reservations, logistics arrangements, and preparation of meeting requirements.
• Route documents, correspondence, approvals, and transmittals to ensure timely processing and completion.
• Maintain project administrative records, files, and documentation in accordance with company requirements.
• Facilitate processing of supplier, contractor, and service provider payment requests and monitor approval and payment status.
• Coordinate with Procurement, Finance, and project teams to support administrative purchasing activities.
• Monitor administrative service contracts and vendor performance to ensure timely delivery of required services.
• Assist in vendor accreditation, enrollment, and documentation requirements.
• Coordinate requests, issuance, and monitoring of project assets including laptops, software licenses, office equipment, and communication devices.
• Maintain inventory records and monitor stock levels of office supplies, consumables, and project support materials.
• Ensure timely replenishment of office supplies and administrative resources required for project operations.
• Monitor repair, maintenance, and replacement requirements for office equipment and project administrative assets.
• Support the maintenance, repair, improvement, and upkeep of project offices, facilities, accommodations, and common areas.
• Coordinate administrative support services necessary to maintain safe, functional, and efficient project facilities.
• Monitor site administrative requirements and recommend improvements to support project operations.

Skills

Communication

Organization

Problem solving

Logistics coordination

Vendor coordination

Asset management

Inventory management

Travel coordination

Records management

Education

Bachelor’s degree in Business Administration, Office Administration, Management, Engineering, Logistics, Supply Chain Management, or related discipline

Tools

Google Workspace

Administrative Systems

Job description

AboitizPower is seeking a Project Administrator to provide administrative, logistics, records management, and office operations support for the Project Management Team. You will coordinate travel, onboarding of service providers, procurement support, asset management, and site logistics to keep project execution efficient and compliant.

The role offers a purpose-driven environment where you will contribute to community impact and the company's mission to transform energy.